If you have an employee separating from University service in your area, you can find information on notice requirements, benefits and leave payout below. You may also utilize the Separation Checklist as a guide for addressing the necessary steps when an employee leaves NDSU.
Notice to University:
- Staff - An appropriate length of notice is at least two weeks. Please refer to NDSU Policy 181.
- Faculty - A faculty member may terminate an appointment effective at the end of the term of the appointment by giving notice in writing at the earliest possible opportunity, but not later than May 15, or one month after receiving notification by the institution of the terms of an appointment for the coming academic year, whichever date occurs later. Please refer to NDSU Policy 350.3, Section 5.
All NDSU employees separating from employment are asked to complete the Exit Survey.
Health, Dental and Vision Insurance Coverage
These plans, if in effect at the time of separation, will remain in effect through the end of the month following the month in which the employee last works. Employees separating from the University have the option to continue coverage in these plans, at a cost to them, for up to 18 months. Information on cost of continuation may be requested from the Office of Human Resources/Payroll.
Life Insurance Coverage
Life insurance will remain in effect through the end of the month following the month in which the employee last works. The employee may elect to convert their life insurance to an individual plan through the underwriting insurance company.
Flexible Spending Account
Employees may incur expenses in the medical and/or dependent care accounts through the last date of employment. Employees will have an additional 30 days following that to turn in receipts to request reimbursement. For those employees participating in the medical account, the option to continue participation following separation is available on an after-tax basis. Please contact Discovery Benefits directly to obtain information on this option.
- NDPERS Defined Benefit Plan – Upon separation of employment, employees participating in the NDPERS retirement plan will have the option defer (leave with NDPERS), refund or rollover their retirement account. Employees must notify NDPERS of their decision by completing the appropriate paperwork.
- TIAA-CREF Defined Contribution Plan – Upon separation of employment, employees participating in the TIAA-CREF retirement plan may contact TIAA-CREF directly to discuss their options. The TIAA-CREF counseling line is 1-800-842-2776.
Payment of Annual & Sick Leave
Employees will receive their leave payout on the first pay period following their last regular check. Leave payment for annual leave is made at 100%, except for those employees that have signed an agreement prior to employment forfeiting unused annual leave. Sick leave payment is made at 10% of the balance to employees with 10 or more continuous years of service. Applicable taxes are withheld from leave payments.