Collaboration and Storage
NDSU employees and students have a number of options for creating, storing and sharing files and other data related to their work at the university.
For employees, NDSU’s central file services system is the best option for securely storing and backing up sensitive data.
The Information Technology Division can provide guidance in selecting the best option for the specific data being stored. We recognize that departments have diverse storage needs, and we know the decision-making process may require ongoing discussion between our staff and the employees who are storing data. Guidelines for storing sensitive data are accessible on the IT Security website.
If you have questions about the data you are storing or about FERPA, HIPAA or export control restrictions, contact NDSU's chief information security officer at email@example.com.
Central File Services (U:, S: and X: Drives)
NDSU's Central File Services includes data storage, backup and sharing for departments and individuals. File Services are commonly referred to as Windows File Services or the S:, U: and X: drives:
Suitable for data protected by FERPA and HIPAA, and suitable for IRB data and Intellectual Property.
If you are storing data that may be impacted by export control restrictions, please contact NDSU's information security office firstname.lastname@example.org.
Google Drive (Google Apps for Education)
Google Apps at NDSU provides access to Google Sites, Google Drive, YouTube, and Google Classroom.
Google Drive provides an unlimited amount of storage space and can be used to create, share and store documents, spreadsheets and presentations. It can also be used for collaborative content authoring in real time.
Suitable for data protected by FERPA.
Not suitable for data protected by HIPAA or for content impacted by export control restrictions.
OneDrive for Business (Microsoft Office 365)
Store, organize and share documents and other files in Microsoft's OneDrive for Business with 1 TB of storage space. You have the option to give others permission to review and edit content. You can also synchronize files and folders with your computer or mobile device to access content offline.
Suitable for data protected by FERPA
Suitable for data protected by HIPAA
Not suitable for content impacted by export control restrictions.
Secure File Transfer
Secure File Transfer allows you to send and receive large files quickly and securely. You can create a unique, temporary link for each file you want to send, and then share the link via email.
Secure File Transfer is not a file storage system, as files are removed from the system when the link expires within three days. For more information, please visit the Secure File Transfer page.
Log in to Secure File Transfer