Collaboration and Storage
NDSU employees and students have a number of options for creating, storing and sharing files and other data related to their work at the university.
For employees, NDSU’s central file services system is the best option for securely storing and backing up sensitive data.
The Information Technology Division can provide guidance in selecting the best option for the specific data being stored. We recognize that departments have diverse storage needs, and we know the decision-making process may require ongoing discussion between our staff and the employees who are storing data. Guidelines for storing sensitive data are accessible on the IT Security website.
If you have questions about the data you are storing or about FERPA, HIPAA or export control restrictions, contact NDSU's chief information security officer at firstname.lastname@example.org.
Central File Services (U:, S: and X: Drives)
NDSU's Central File Services includes data storage, backup and sharing for departments and individuals. File Services are commonly referred to as Windows File Services or the S:, U: and X: drives:
Suitable for data protected by FERPA and HIPAA, and suitable for IRB data and Intellectual Property.
If you are storing data that may be impacted by export control restrictions, please contact NDSU's information security office email@example.com.
Google Drive (Google Apps for Education)
Google Apps at NDSU provides access to Google Sites, Google Drive, YouTube, and Google Classroom.
Google Drive provides an unlimited amount of storage space and can be used to create, share and store documents, spreadsheets and presentations. It can also be used for collaborative content authoring in real time.
Suitable for data protected by FERPA.
Not suitable for data protected by HIPAA or for content impacted by export control restrictions.
OneDrive (Microsoft Office 365)
Store, organize and share documents and other files in Microsoft's OneDrive with 1 TB of storage space. You have the option to give others permission to review and edit content. You can also synchronize files and folders with your computer or mobile device to access content offline.
Suitable for data protected by FERPA
Suitable for data protected by HIPAA
Not suitable for content impacted by export control restrictions.
Secure File Transfer
Secure File Transfer allows you to send and receive large files quickly and securely. You can create a unique, temporary link for each file you want to send, and then share the link via email.
Secure File Transfer is not a file storage system, as files are removed from the system when the link expires within five days. For more information, please visit the Secure File Transfer page.
Log in to Secure File Transfer
Encrypt Your Computer with Bitlocker
Bitlocker is a Microsoft utility that protects data that from the threat of theft from lost, stolen or inappropriately decommissioned computers. The utility encrypts the drive as a whole and not necessarily the individual files. What this means is that if your laptop is stolen, the thief can't get any of your data files off the drive unless they have your windows password or your recovery key. What this also means is that if you are in Windows and copy an important file to a USB thumb drive or into OneDrive, the file is NOT copied in an encrypted fashion and will be readable at the new location.
If you are planning on enabling this great security feature, you need to confirm that you have a good backup strategy for your data and also for the encryption key. The use of OneDrive, Google Drive, USB, external hard drives or other solutions must be implemented to prevent total loss of your data if the computer is lost or stolen.
For more information regarding setup, see Encrypt Your Computer