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Collaboration and Storage

NDSU employees and students have a number of options for creating, storing and sharing files and other data related to their work at the university.

For employees, NDSU’s central file services system is the best option for securely storing and backing up sensitive data.

The Information Technology Division can provide guidance in selecting the best option for the specific data being stored. We recognize that departments have diverse storage needs, and we know the decision-making process may require ongoing discussion between our staff and the employees who are storing data. Guidelines for storing sensitive data are accessible on the IT Security website.

If you have questions about the data you are storing or about FERPA, HIPAA or export control restrictions, contact NDSU's chief information security officer at ndsu.itso@ndsu.edu.

Central File Services (U:, S: and X: Drives)

DescriptionResourcesAvailable for:

NDSU's Central File Services includes data storage, backup and sharing for departments and individuals. File Services are commonly referred to as Windows File Services or the S:, U: and X: drives: 

  • S: drive for departmental shared folders and files
  • U: drive for individual user storage
  • X: drive for cross-department shared folders and files 

Suitable for data protected by FERPA and HIPAA, and suitable for IRB data and Intellectual Property.

If you are storing data that may be impacted by export control restrictions, please contact NDSU's information security office ndsu.itso@ndsu.edu.

NDSU File Services information

Connect to NDSU File Services on and off campus

File Services FAQ

Storage Quotas and Requests to Increase Storage Space

Manage Access to Windows File Services Folders

  • Departments
  • Faculty
  • Staff

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Google Drive (Google Apps for Education)

DescriptionResourcesAvailable for:

Google Apps at NDSU provides access to Google Sites, Google Drive, YouTube, and Google Classroom. 

Google Drive provides an unlimited amount of storage space and can be used to create, share and store documents, spreadsheets and presentations. It can also be used for collaborative content authoring in real time. 

Suitable for data protected by FERPA.

Not suitable for data protected by HIPAA or for content impacted by export control restrictions.

Google Apps at NDSU information

 

  • Faculty
  • Staff
  • Students

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OneDrive for Business (Microsoft Office 365)

DescriptionResourcesAvailable for:

Store, organize and share documents and other files in Microsoft's OneDrive for Business with 1 TB of storage space. You have the option to give others permission to review and edit content. You can also synchronize files and folders with your computer or mobile device to access content offline.

Suitable for data protected by FERPA

Suitable for data protected by HIPAA

Not suitable for content impacted by export control restrictions.

Log in to Office 365

Microsoft's support page for OneDrive for Business

OneDrive for Business at NDSU

 

  • Faculty
  • Staff
  • Students

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Secure File Transfer

DescriptionResources

Available for: 

Secure File Transfer allows you to send and receive large files quickly and securely. You can create a unique, temporary link for each file you want to send, and then share the link via email. 

Secure File Transfer is not a file storage system, as files are removed from the system when the link expires within five days. For more information, please visit the Secure File Transfer page.

Log in to Secure File Transfer

Secure File Transfer information

Frequently Asked Questions

  • Faculty
  • Staff
  • Authorized Affiliates

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Encrypt Your Computer with Bitlocker

Overview:

Bitlocker is a Microsoft utility that protects data that from the threat of theft from lost, stolen or inappropriately decommissioned computers.  The utility encrypts the drive as a whole and not necessarily the individual files.  What this means is that if your laptop is stolen, the thief can't get any of your data files off the drive unless they have your windows password or your recovery key.  What this also means is that if you are in Windows and copy an important file to a USB thumb drive or into OneDrive, the file is NOT copied in an encrypted fashion and will be readable at the new location.

IMPORTANT:

If you are planning on enabling this great security feature, you need to confirm that you have a good backup strategy for your data and also for the encryption key.  The use of OneDrive, Google Drive, USB, external hard drives or other solutions must be implemented to prevent total loss of your data if the computer is lost or stolen.

For more information regarding setup, see Encrypt Your Computer

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North Dakota State University
IT Help Desk Phone: +1 (701) 231-8685
Administrative Calls Only: +1 (701) 231-7961 / Fax: (701) 231-8541
Campus address: Quentin Burdick Building 206
Physical/delivery address: 1320 Albrecht Blvd, Fargo, ND 58102
Mailing address: NDSU Dept. 4510 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Information Technology Services

Last Updated: Wednesday, June 06, 2018 12:56:01 PM
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