Zoom unifies cloud video conferencing, simple online meetings, and group messaging into one easy-to-use platform. It offers video, audio, and wireless screen-sharing experience across multiple platforms.
If you are a participant in a Zoom meeting, simply click the Zoom invite link which was sent to you to connect to the meeting, you do not need to sign into Zoom in order to participate.
If you have purchased a Zoom license, you can login with your NDSU credentials at https://ndsu.zoom.us
If you need to purchase an NDSU Zoom license, please visit the Software Licensing Program Zoom page for information about the license and how to order a license.
There's a new risk in online meetings that we wanted to bring to your attention.
Zoombombing is a term used to mean an uninvited person who acts as a troll in a public Zoom meeting (or any virtual forum). That person may take over the meeting and share inappropriate content with attendees. This does not seem to be an issue with smaller, private meetings, but could be more likely with a public forum, especially if meeting details are shared publicly on a website or social media.
Zoom has updated our licenses to default to having only the host allowed to share a screen. The host can change this setting if screensharing with other attendees is needed.
There are some things you can do to prevent unwanted participation in your meetings:
- Allow only the host to share a screenUse the Waiting Room/Lobby to allow the moderator to let people in
- Do not share the meeting number on any social media
- Use a password for the meetings
- Zoom Security Information: https://zoom.us/security
- Overview of Zoom Security Features
- Newsweek Story on Zoombombing: https://www.newsweek.com/fbi-warns-zoom-bombing-where-hackers-hijack-video-conferences-after-two-schools-affected-1495157
Resources and Training
Zoom is a great tool to conduct remote meetings. We still recommend using Blackboard Collaborate for classes. We have annual licenses available for $51/user, renewable in December. A license is needed for the organizer only, not for attendees. Licenses must not be shared as they are tied to your NDSU credentials. Zoom is easy to use, and can be used on many devices or platforms. A user can install the app on their desktop and mobile device.
Zoom Video Webinars allow you to easily conduct large online events with video, audio and screen sharing for up to 100 video participants and 10,000 attendees.
The features in Webinar are tailored for managing large audiences with branding, registration, host controls, polls, question & answer, raise hand, chat, recording and reporting.
Those wishing to reserve a date and time for a NDSU Zoom Webinar should go to Outlook and request a meeting for one of the NDSU Webinars.
- Open Outlook
- New Meeting
- To – search the Global Address Book for NDSU Zoom Webinar 1 or NDSU Webinar 2
- Under Scheduling Assistant, check for available times
- Once the Zoom Administrator receives the request, a Zoom Webinar will be attached to their account for the period requested.
- This will display in their Zoom Personal Profile, User Type.
- Features Webinar 500
- Schedule the Webinar from the Webinars link under Personal in Zoom
- Select the appropriate settings for your webinar.
Zoom Security Features
While In a Meeting
The following security features are available in your running Zoom call. See directions and screenshots for the security features available during a meeting.
- Mute/unmute participants
- Mute participants as they enter the meeting and lock the meeting once all participants have arrived
- Stop a participant's video or remove them from the meeting
- Enable or disable screen sharing for partipants and allow multiple participants to share their screen at the same time.
Scheduling a Meeting
The following security features are available in your “Schedule a Meeting” window in your Zoom account. See directions and screenshots for the security features of scheduling a meeting.
- Meeting Password: This provides an additional layer of security, requiring your participants to have access to your meeting link as well as the numerical password.
- Participant Video: Turning the participant video off will ensure that participants are unable to use their camera in the connection and potentially distract other participants
- Audio: Audio can be limited to either phone or computer audio if necessary
- Mute participants upon entry: Selecting this feature ensures that no participant joining the meeting will be able to unmute their microphone unless you as the host provide that permission
- Enable waiting room: This feature allows you to see all participants in a waiting area before permitting them into the meeting. The participants cannot see each other and cannot see or hear you until you have moved them into the meeting.