Federal Work-Study Employer Information
The Federal Work-Study Program (FWS) is a federal student aid program that provides funding to support part-time employment opportunities for eligible students. FWS funding helps pay a percentage of the hourly wages earned. The money students earn helps pay for personal and/or educational expenses. Jobs are designed to relate to the student’s course of study and/or encourage community service work whenever possible.
To be eligible to receive a work-study award, students must:
- Be enrolled (minimum of 6 credits)
- Be an undergraduate student
- Graduate and professional students may be considered on a case-by-case basis, but funding is limited.
- Have demonstrated financial need as determined by the FAFSA
- Maintain Satisfactory Academic Progress (SAP)
Work-Study jobs can be either on campus or off campus. All agencies located off campus must be approved by NDSU Financial Aid and Scholarships and be a private, non-profit organization or public agency, and the work performed must be in the public interest.
Detailed information about the program, employer processes and responsibilities, and posting a Work-Study position on the job board, is available from this web site. For further information, contact NDSU One Stop at (701) 231-6200 or the Work-Study Coordinator at (701) 231-7535.
NDSU Job Board - New for 2018-19!
We are excited to announce that NDSU's CAREERlink has transitioned to a new platform and is now powered by 12Twenty. We hope that this new system will provide a more user-friendly experience to simplify your recruiting process and better connect you with students.
We welcome you to post your openings on our new platform. This is the quickest and easiest way to connect with qualified NDSU students. Be aware, this site also reaches other populations including alumni and new graduates.
POSTING A WORK-STUDY JOB and getting those FWS students!
NDSU Career Center manages a job board students can use as a one-stop destination for seeking employment. This job board is called CAREERLink. This online platform (new for 2018-19) gives employers greater flexibility to manage job postings.
To access the new job board, go to the Career Center’s home page (https://career.ndsu.edu) and select CAREERLink. If you are a new employer, you will want to select the Employer Sign Up button and create your account. In this new system, there are some nice features that make it more intuitive and can help streamline the data entry process to save you time.
NOTE: When you sign up as an On-Campus Employer, please enter your organization/employer name as “NDSU Department Name” for example, the Career Center would be “NDSU Career Center”.
If you are already listed in the CAREERLink system, you can simply return to the Employer section and login with your user name and password to manage your job posting(s).
Once you have designed and submitted a job, Career Services staff reviews the information and may contact you if they have any questions. They review and approve all postings before they are made officially available to interested students. After your posting is approved, applicants will be able to review your information and apply for the position based on the instructions you have provided.
If you have questions, please contact the NDSU Career Center (701)231-7111 or send an email to: firstname.lastname@example.org. Staff is happy to assist you with this process.
Important Links for Employers
(On-Campus, Off-Campus and America Reads)
Work-Study Resources for All Employers
- Employer Resource and Training Manual
- Employer Information Session (Power Point)
- FWS Salary Tracking Sheet (Excel)
- Fund Number/Combo Code Reference
Human Resources and Payroll Links
Hiring and Onboarding Resources – Human Resources and Payroll
- Human Resources Management System (HRMS) Resource Guide
HRMS User’s Guide is a tool to help administrative employees with navigation, running reports, time and leave entry, working with maintaining positions, payroll reports, and general use of PeopleSoft/HRMS system.
- Manager's Self Service Onboarding Manual
Manager Self Service is a module in HRMS for electronic workflow of employee hire and termination information. The process outlined in this document is used for hiring non-benefited employees including students.
- Student Employee Job Codes (8000 Band)
- Employment Eligibility Verification (I-9 Form)
(HR/Payroll form – required in the hiring process)
- Employment Information Form
(HR/Payroll form – required in the hiring process)
Annual Training Requirements
- Baseline Safety Training
- Equal Opportunity/Title IX Training
- NDSU Annual Notice of Policies/Designated Medical Provider
Time and Labor (TLAB) Resources
- Manager Self Service Training Manual for Time & Labor
Hourly, Non-Benefited Positions (including Work-Study)
TLAB is the online module used to record time worked. Most student employees will use the Web Clock for punching in and out. Some students may still use a paper time sheet when access to a computer is not feasible.
- Time and Labor Management Tutorial Video
- Time and Labor Tips/Fact Sheet
Human Resource/Payroll & Budget Resources
- Departmental Administration Reference Guide
Everything from Workforce Administration (job information/job data) to payroll processing, earnings codes, reviewing positions/budget information, and reports.