Legal Name Changes & Gender Change Information
A student's "name of record" at North Dakota State University is defined as the legal name under which the student was admitted to NDSU. "Legal name" is defined as that name verified by a birth certified date, marriage certificate, passport, or court order. Students wishing to change their name in their official academic record from the name of record under which they were admitted to the university must submit a Name Change Request Form and provide the registrar with legal documentation stating their new legal name.
Upon receipt and verification of this documentation, the registrar will change the student's name in the student's official academic record. "Official academic record" in this section is defined as the academic and biographical information of an individual student contained within NDSU's computerized student information system (Campus Connection). In addition, minor changes in the name (e.g., spelling corrections) may also be made. In such instances, the student may be expected to provide documentation such as a current driver's license with photo, passport, or resident alien card.
Students can set a preferred name in Campus Connection. Instructions are found on the One Stop page.
Legal Name will appear:
- Transcripts (official & unofficial)
- 1098T Documentation
- Scholarship/Financial Aid Processing
- National Student Clearinghouse
- ID Card
Preferred Name will appear:
- Class Roster/Grade Roster
- Advisement Report
- Online Directory
A student's official academic record reflects the gender the student identified him- or herself as to the university when he or she applied for admission to NDSU. Students who subsequently wish to change the gender designation in their official academic record must provide the registrar with a certified copy of a court order showing their change of name and a "good faith" statement from the student to request a gender change. "Official academic record", in this section, is defined as the academic and biographical information of an individual student contained within NDSU's computerized student information system (Campus Connection).
Note: NDSU transcripts and diplomas do not specifically reference gender.