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            Access Pivot at
(As of March 1, 2019, Pivot moved to a new url: )

Available by subscription from ProQuest, LLC, Pivot is free for current faculty, staff, and students to use. 
NDSU subscribes to Pivot for these purposes:

  • It allows customized Funding Searches (grants, fellowships, etc.) in all disciplines for both public and private sources and sends email alerts about funding in one's specific areas of interest.
  • It enables a searchable profile inventory of NDSU Scholar Expertise.
  • It offers detailed information about Calls for Papers issued by professional bodies, journal editors, and other conference organizers in all disciplines.


Create a Pivot account

Pivot can be accessed from any NDSU desktop on campus, but to save and manage funding searches or make changes to a profile, one must log in to the system.  Access from off campus requires log-in. To create a new account with log-in access, please email so that we can check to be sure that you do not already have an account.

The email you register with must be the email at your affiliated institution (NDSU). Pivot will not allow you to create an account using a non-institutional email address.

If you have a Pivot account but have forgotten your password, DO NOT create a new account.  Rather, contact and we will generate an email that allows you to reset your password.

Creating a Pivot Account

Link your account to your profile

All NDSU faculty members and research staff are encouraged to have an expertise profile in Pivot. Pivot profiles are based on Scholar Universe, so Pivot may already have a profile for you if you have published or received grants in the past. Your Pivot account must be linked to your profile in order for you to make updates to your profile

If you are not a faculty member or active researcher, you do not necessarily need an expertise profile.  You may have a Pivot account without an expertise profile in the system.  A Pivot account allows you to use and manage other features of Pivot such as funding searches.

If you had a Pivot profile while at a previous institution, even if you were a graduate student or had a different role at that time, there is no need to create a new profile.  You must merely CLAIM your profile in Pivot to attach it to your new NDSU account, then make any needed changes to ensure it is up-to-date.

It is important that you DO NOT have duplicate profiles in the Pivot system, since that creates confusion in searches and other processes such as auto-updates from your ORCID account.  You may have multiple roles and affiliations at an institution, but all roles should be included in one profile.  If you find that you have multiple profiles, please notify us at so that we can ask Pivot to merge them into one. 





Link your ORCID ID to Pivot to auto-populate publications

If you have an ORCID ID, enter the ID in the relevant field of your Pivot profile.  

Be sure to set permission within your ORCID account to allow continual automatic flow of your publications into your Pivot profile.  This is the best and fastest way to get all your publications into your Pivot profile.  It will also enable Pivot to receive automated profile data updates from ORCID in the future, thus saving you time and effort. 

Here’s a video on how to connect your ORCID ID with research systems such as Pivot.  NOTE: Pivot may be listed under its parent companies: ProQuest or Ex-Libris.  Once you grant this permission in ORCID, Pivot will be listed as a ‘trusted organization’ in your ORCID account settings


Set up email alerts for future funding opportunities

Allow Pivot to do your future grant seeking for you.  Pivot will watch for grants in your field and send you email alerts as it finds new opportunities.

Pivot Funding: Setting Alerts

Look for collaborators

Are you looking for collaborators to conduct a research project? 

Pivot expertise profiles can be used for this purpose. 

Pivot users can either do a scholar search within Pivotor use the public-facing search available on the NDSU Scholars webpage. Within Pivot, you can also search for researchers from other outside institutions.

Pivot Profiles: Quick Search

Pivot Profiles: Advanced Search

Pivot Profiles: Refining Pivot Search Results

Pivot Profiles: Navigating a Profile


Keep your expertise profile up-to-date

Pivot editors make updates to your profile as they find information available publicly, but to keep your profile as accurate and up-to-date as possible, it is recommended that you check your profile at least once or twice a year and make any needed updates yourself, such as adding new grants, awards, and publications or perhaps adjusting your research interests. 

Access Pivot at  Log in to your Pivot account in the upper right corner of the screen.  (If you have forgotten your login password, email  Do not create an additional new profile, as that creates confusion in the system). 

If you haven't already done it, it is highly recommended that you enter terms in the KEYWORD field of your profile, as that optimizes the funding suggestions that Pivot creates for you.  Use the keyword thesaurus to select a range of terms that describe your research interests.  This exercise is also useful because it allows you to see what terminology Pivot uses to refer to your field, and these same terms can then be used for your funding searches as well.

View Video: Updating Your Pivot Profile

Printable Instructions: How to Update Your Pivot Profile

Modify or add more funding searches if needed

You can create and save as many Pivot funding searches as desired and manage them from your Pivot home page.  In addition to a search for research funds, consider creating a separate search for your graduate students' funding, for your postdoc, for equipment needs, or for travel to access a particular research source.  

To modify a previously created funding search or delete an old search you no longer need, go to your Pivot home page (the house icon on the menu bar), click on Saved Searches, find the intended search, and then click on Options in the right hand column.

Pivot Funding   

Manage your Pivot account

Manage your saved Pivot searches and alerts from your Pivot home page.  You can access your home page by clicking on the house icon on the menu bar. 

Your Pivot Home Page

Check out 'Calls for Papers'

Pivot's Papers Invited database consists of detailed, comprehensive information about calls for papers with deadlines regarding forthcoming conferences and special issues of scholarly journals. These calls for papers are issued by professional bodies, journal editors, and other conference organizers in all disciplines and from all over the world. Thus, the database serves as an alerting service for researchers, scholars, and students seeking opportunities to present and publish their research.


Set up Pivot Shibboleth authentication

Shibboleth authentication will allow you to log in to your Pivot account using your NDSU network login rather than the Pivot username and password you originally used. 

The biggest benefit for you as a user is that it is one less password to remember. No more trying to remember a specific Pivot username and password. With Shibboleth, Pivot users are able to use the same credentials they use to log into the network at their institution.

How To Set Up my Shibboleth account

Go to  Click on Login at the upper right corner of the screen.  Within the login window, there is a link called Access via My Institution Login.  The first time you click on that link, you will be taken through several steps to set up Shibboleth authentication. 

  • Choose your institution (NDSU) from the drop down menu.
  • Enter your credentials into the username and password fields. This is your institution credentials, not the credentials for your Pivot account or personal information.  Click the login or submit button.
  • Pivot will need a little more information to personalize your experience better.  Fill in the required information and select Get Started.

Once Shibboleth authentication has been set up, all subsequent logins will be easier.  The next time you login into Pivot, select Access via My Institution Login, choose your institution, and sign in and you are ready to start exploring Pivot.

Create a Pivot search to become a website link

Here are instructions to create a Pivot funding search to be posted on a website.  For example, a department could consider creating a funding search for graduate student funding opportunities.  This grant search remains current, since each time someone clicks on the web link, a new Pivot search will be generated. Search results will change over time as deadlines pass and new opportunities arise.  


·        Log into Pivot at

·        Create a funding search by clicking on the Funding tab on the top gray menu bar and entering your search criteria in the search box.

·        Refine your search one step at a time – see ‘refine’ link at top – until you have a customized search that you like, with a suitable number of results.

·        Save the search – see ‘save’ link at top – name it whatever you’d like.  It will be a Saved Search accessible from your Pivot homepage.

·        Go to your homepage (click on the little house icon on the gray menu bar at top), click on Saved Searches on the left, and find the saved search you just created.

·        On the far right, click on the Options for that search, and choose SHARE.

·        Send the search to your own email.  This will allow access to the URL for the search.

·        Open the resulting email, and you will find a link for the search.  When you click on the link to open it in your web browser, you can then copy the URL at the top of the page, and use that URL to create a link on any other webpage.

(Printable Instructions)

Questions?  Email

Use the Groups feature to share funding opportunities

If you forget your password

If you have a Pivot account but have forgotten your password, DO NOT create a new account.  Rather, contact and we will generate an email that allows you to reset your password.

When you leave NDSU

If you have plans to leave NDSU, your NDSU Pivot account needs to be purged and your Pivot profile should be updated in the system to reflect that your affiliation with NDSU is past.  To do this, we would appreciate notification of your plans by email to

Get help

Pivot offers a number of different options for user help, including online webinars (both recorded and live), short U-tube videos on how to do specific tasks, as well as extensive product documentation

From any Pivot screen, one can scroll to the bottom and click on Support/Help, which provides access to either an online Chat, a phone call to Pivot, or an online form where you can enter information about your question or problem. 

For help right here at NDSU, you may email to request a Pivot account or new profile, to ask for a password reset, to set up a personal meeting for a one-on-one session, or to ask any Pivot questions you may have.  Research Development staff are also willing to conduct group training sessions, available by request.

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Phone: 701.231.8045
Physical/delivery address:  1735 NDSU Research Park Drive/Fargo, ND 58102
Mailing address:  P.O. Box 6050—Dept. 4000/Fargo, ND 58108-6050
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Last Updated: Thursday, July 26, 2018
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