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Meeting minutes

October 3, 2002 - 2:30 p.m.
Memorial Union, Badlands Room

Members Present:
Richard Chenoweth, chair, Otto Borchert, Kevin Brooks Jerry Covington, Jeff Gerst, Cathy Hanson, Joe Mathern, Sudhir Mehta, Rian Nostrum, Kay Sizer, Marc Wallman, David Wittrock

Members Absent:
Andrew Anderson, Kalpana Katti, Matthew O'Brien, Craig Schnell, Kristi Wanner

Richard Chenoweth welcomed committee members to the meeting and introductions took place. He announced that Sudhir Mehta would be taking over as the chair of this committee beginning in January.

Richard Chenoweth gave a brief overview of the committee's charge and encouraged members to visit the web site for more background information. A primary role of the committee is to review proposals for potential funding. He reminded the committee that we serve in an "advisory" capacity and only recommend how to allocate Technology Fee funds. Annually we need to examine the process, criteria, and forms used in the call for proposals. We are also charged with monitoring the funded projects by requesting progress reports and reviewing these reports for appropriate use funds. In addition, we need to "educate" the public through various communication methods in regard to technology fee issues and how the money is being allocated. In the past, subcommittees have been designated to handle these tasks.

Richard briefly reviewed the FY02 tentative budget and reminded the committee that the budget handout reflects an estimated income that we will can anticipate working with this year (~$1M). Richard reviewed the 10 year bond payment ($114,237) which was secured in 1996 and used to help build campus infrastructure. He also indicated that we have an ongoing commitment of $50,000 in support of the modem pool. Expenditures for the Spring 2002-03 proposals totaled $702,500. Set aside for the Fall funding cycle (2002) is approximately $100,000. This leaves us $33,263 in reserve as uncommitted to accommodate unanticipated needs, special requests, or shortfall in income.

The committee briefly discussed the question of "what's the criteria for funding?" Over the years, the TFAC has taken a fairly broad view - and essentially Richard indicated we look at how if affects "improvement of student learning" and have funded a wide-variety of proposals.

We discussed the ongoing costs associated with free printing which makes up approximately 12% of the budget expenditure. ITS is examining methods to monitor paper usage to help cut costs. There was also a brief discussion related to maintenance costs and position funding. This discussion was deferred to next meeting.

The next meeting is scheduled October 10, 2002 - 2:30 p.m. and is designated to reviewing the four Fall proposals.

No further business, meeting adjourned

Respectfully submitted,

Cathy Hanson


Student Focused. Land Grant. Research University.

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North Dakota State University
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Campus address: Bison Court West 104
Mailing address: NDSU Dept. 5310 / PO Box 6050 / Fargo, ND 58108-6050
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