Records Management Coordinator
The Office of Ethics, Compliance and Auidt is responsible for oversight of NDSU's Record Management Program with Eric J. Miller as Director. Eric assumed the role of Records Management Coordinator from the interim coordinator, Michael J. Robinson. Michael will continue as co-chair of the Records Management Task Force.
At the moment the best way to reach Eric is through e-mail to NDSU.RecordsManagement@ndsu.edu .
NDSU Records Retention Schedule Posted
Updated May 16, 2012
The NDSU record retention schedule has been approved by the various state agencies and is available on the Records Management Web site. In the near future the unit records coordinators will receive information on disposal of records that have exceeded their retention period.
A big thank you to all the unit records coordinators and task force members who worked to build the retention schedule. If you have any questions please contact the NDSU Records Management Coordinator.
A Note About Litigation Holds
Updated Wednesday, March 25, 2009
As defined by the North Dakota Solicitor General, a "litigation hold" is the process of identifying and preserving documents, electronic information, and other materials that may constitute evidence in pending or "reasonably foreseeable" litigation. Information subject to a litigation hold should not be disposed of until the hold is canceled or removed.
If you know of litigation or possible litigation that might affect your records to be disposed of, or if you receive a "destruction hold notice", please immediately contact the NDSU General Counsel for guidance.
The General Counsel's office is working on a Web page with more information. Once that is available we will include a direct link from this Web site.
Updated Tuesday, April 7, 2009
As one of the two Co-Chairs of the Records Management Task Force, Michael Robinson, Archivist in University Archives, has agreed to act as the temporary NDSU Records Management Coordinator. If you have any questions or concerns, please contact Michael.
List of Unit Records Coordinators Updated
Updated Thursday, December 4, 2008
The list of Unit Records Coordinators has been updated and posted on the Web site in Adobe Acrobat (pdf). Please contact the Records Management Coordinator, if you have any corrections or additions to the list.
Updated Tuesday, November 25, 2008
NDSU Policy Section 713, Records Management, has been revised and approved by President Chapman. The policy section was updated by a group from the Records Management Task Force in consultation with faculty representatives and a unit records coordinator.
Goals of the revision were to clarify the policy by spelling out the records management definitions and legal requirements, adding examples, and defining an ongoing Records Management Coordination Committee with broad representation.