NDSU Records Management Oversight
The Information Technology Division is responsible for oversight of NDSU's Record Management Program in accordance with North Dakota Century Code (NDCC) 54-46, NDCC 44-04-18, NDCC 12.1-11-05 and NDCC 55-02.1-05, and NDSU Policy 713, Records Management.
- NDCC 54-46 Records Management This chapter defines a state record and the process to be used to manage records.
- NDCC 44-04-18 Access to public records - Electronically stored informationThis section (it starts on page 4 of chapter 44-04) deals with open records, confidential information, etc. Definitions are in section 17.1.
- NDCC 12.1-11-05 Tampering with public records This section (page 2) of the Criminal Code establishes penalties for tampering with public records.
- NDCC 55-02.1-05 Depositories of archival resources This section provides for agreements between the state historical society and state universities to serve as regional depositories (e.g., the NDSU archives).
- NDSU policy 713 provides guidelines and procedures for the management, retention and disposal of records that have been identified, defined and classified.
- NDSU policy 718 Public/Open/Restricted Records Provides definitions, guidelines and standards for protection of student records, law enforcement records, personnel records, and certain records related to the business of the University.
- NDSU policy 713.1 Litigation Hold Provides the definition of litigation/preservation hold, what types of information may be need to be kept for a litigation/preservation hold.
All records produced in the daily course of business at NDSU are subject to state and federal laws/regulations, including retention and disposal.
Theresa Semmens is the Director of Records Management, and CeCe Rohwedder serves as Records Management Coordinator.
To identify records and their respective retention periods please refer to: www.ndsu.edu/recordsmanagement/records_retention_schedule/
Use this resource to determine the appropriate disposal process: http://www.ndsu.edu/recordsmanagement/disposal_resources/
For more information on records retention please visit: http://www.ndsu.edu/recordsmanagement/resources/
If you have a question, visit the Frequently Asked Questions, http://www.ndsu.edu/recordsmanagement/faq/ . If the question has not been published, please contact Theresa Semmens or CeCe Rohwedder.
Annual training required for all Unit Records Coordinators
The training for Fiscal Year 2016 is available at URC Training 2015.
Unit Records Coordinators who were unable to attend the October 2015 training session, are kindly asked to view the training material and email NDSU.RecordsManagement@ndsu.edu indicating that they have done so, in order to document their completion of this fiscal year's required training.
Fiscal Year 2017 records disposal due May 31, 2017
Records disposal for Fiscal Year 2017 must be completed, and Unit Records Coordinators are to submit their unit's disposal report to the NDSU Director of Records Management by May 31, 2017. Disposal resources and information on the disposal process are available in this website under "Disposal Resources." Questions may be directed to NDSU.RecordsManagement@ndsu.edu.