Employee Reporting Procedures

Employees should complete this form if they have 

  • tested positive for COVID-19, or they have 
  • been notified by a state health department official that they have been identified as a close contact to someone that has tested positive for COVID-19.

COVID-19 Employee Reporting Form

 

If you feel sick: 

People with COVID-19 have reported a wide range of symptoms, ranging from mild to severe illness.

Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

This list does not include all possible symptoms. CDC will continue to update this list as we learn more about COVID-19.

CDC website for a current list of symptoms

 

COVID-19 TESTING – How it works in North Dakota

 

Test results and contact tracing

NOTE NEW PROCESS: What to do if you test positive for COVID-19?

The ND Department of Health will conduct contact tracing for positive cases of the virus in an employee or student. This is started when the Health Department is notified of a positive test by the testing laboratory.  The testing laboratory notifies the provider that collected the patient sample.  The provider then notifies the patient of the positive result. The Health Department, after waiting a sufficient amount of time for the patient contact to occur will also contact the patient to start the epidemiological contact tracing.

They will inform the patient of the required isolation and then begin investigating possible contacts.

The contact tracer will ask the patient where they traveled and who they were near/around 2 days prior to the onset of symptoms through the date of the contact tracer's call. When the patient shares this data, they will dig in to find out more specifics, such as how close they were to the other individuals or groups of people and for what duration. The criteria they are using to consider contacts as ‘close’ is spending time within six feet for 15 minutes or more. Anyone who falls within these criteria are then notified that they have come into close contact with someone who has tested positive for COVID-19 and informed of their duty to quarantine themselves for 14 days. However, if both the person who tested positive and people who are close contacts wore face coverings (not face shields) during the exposure encounter, then the close contacts are exempt from the quarantine requirement.

People who are considered to be close contacts must monitor their symptoms, and if necessary, get connected with a medical provider should they start to experience symptoms.

As described above, the way the epidemiology science works is that the public health officials, through their investigations, determine who needs to be contacted. They also actually contact the identified individuals. This contact tracing provides the official method of notification for affected individuals.

If you have tested positive, please notify your supervisor and this link to notify NDSU. The information will be used to support you, and assist with contact tracing.

 

Employees who are well but who have a sick family member at home undergoing testing for COVID-19:

  • MUST notify their supervisor and stay home pending results of testing. (The governor has asked that any household members of people being tested for COVID quarantine pending those results. NDSU will enforce the governor’s request.)
  • Employee’s workplace will continue to receive routine cleaning procedures.
  • Employee’s coworkers are expected to continue to report to work as usual if asymptomatic.
  • Employee may be eligible for Emergency Paid Sick Leave under the Families First Coronavirus Response Act (FFCRA). Contact Human Resources for more information.

 

Employees who are well but who have a family member at home diagnosed with COVID-19 will:

  • Self-quarantine at home, avoid public places (shopping centers, movie theaters, stadiums, workplaces, etc.) and avoid public transportation for 14 days after the household member is recovered and removed from isolation. This ordinarily will involve self-quarantine for a total of 24 days (that is, 10 days from onset of symptoms of the household member, plus 14 days beyond that).
  • Employee’s workplace will continue to receive routine cleaning procedures.
  • Employee’s coworkers are expected to continue to report to work as usual if asymptomatic.
  • Employee may be eligible for Emergency Paid Sick Leave under the FFCRA/FMLA. Contact Human Resources for more information. More information is also available on the NDSU HR website.
  • Consideration may be given to NDSU employees identified as close contacts, but essential to the sustained operation of the University, to continue to work,  provided practices as identified by the CDC are followed. 

 

Employee has a sick family member at home with respiratory symptoms, but has not been tested for COVID-19, and the employee is well:

  • Employee must notify supervisor and stay home at least until sick family member is subsequently tested for COVID-19 and found to be negative.
  • Sick family member should be encouraged to seek medical attention and be tested for COVID-19.
  • If employee is unable to work, they may use NDSU Dependent Care Sick Leave.

 

Employees who are sick: 

  • Will notify their supervisor and stay home.
  • If employee is unable to work, they may use sick leave. 

 

Employees who appear to have symptoms upon arrival at work or who become sick during the day must:

  • Immediately inform their supervisor.
  • Immediately be separated from others.
  • Immediately be sent home.
  • Employee’s workspace will be closed off for 24 hours, or as long as feasible, prior to cleaning and disinfecting.
  • Employee’s workplace common areas (bathrooms, breakroom, etc.) will be cleaned and disinfected.
  • Employee’s coworkers will continue to work as usual if asymptomatic.
  • The ill employee may use sick leave. 

Employee is confirmed to have COVID-19 infections: 

  • Employee will self-isolate in their place of residence until the following three are met:
    • Employee has not had a fever (temperature greater than 100.4 degrees) for 24 hours without the use of fever reducing medications.
    • Employee’s symptoms have improved (for example, employee’s cough and shortness of breath have improved).
    • At least 10 days have passed since employee’s first symptoms appeared.
  • North Dakota Department of Health (NDDoH) will lead the contact investigation.
  • Employee may be eligible for Emergency Sick Leave under the FFCRA or traditional Family Medical Leave (FMLA). Further information is on the HR website or they may call or email Human Resources.
  • Employee will notify their supervisor.
  • Employee’s workspace will be closed off for 24 hours, or as long as feasible, prior to cleaning and disinfecting.
  • Employee’s workplace common areas (bathrooms, breakroom, etc.) will be cleaned and disinfected.
  • Employer will inform employee’s coworkers of their possible exposure to COVID-19 in the workplace, but maintain confidentiality of the employee if possible. NDDoH will provide assistance with notification process.

 

Employee’s coworkers identified as close contacts will be contacted by NDDoH/Minnesota Public Health.

If employee’s coworker is not contacted by NDDoH, the coworker was not considered to be a close contact.

  • Close contact is defined by the NDDoH as:
    • Being within 6 feet of a COVID-19 case for a prolonged period of time (15 minutes or more). Close contact can occur while caring for or living with with a COVID-19 case, or
    • Having direct contact with infectious secretion of a COVID-19 case (being coughed on).
  • Employee’s coworkers will self-monitor for symptoms (fever, cough, or shortness of breath).
  • Employee’s coworkers will continue to work unless notified by NDDoH to stay home.

 

Employee is tested and results indicate employee does not have COVID-19:

  • Employee is able to return to work once the following 2 criteria are met:
    • Employee has had no fever (temperature greater than 100.4 degrees) for at least 24 hours without the use of fever reducing medications.
    • Employee’s other signs and symptoms of illness are improved.

 

Employee thinks they may have been at the same location as a person who was diagnosed with COVID-19: 

  • The NDDoH conducts interviews with all persons diagnosed with COVID-19 to determine who their close contacts are. People who are identified as close contacts will be notified by the NDDoH and will receive instruction on quarantine and monitoring.
  • Being in an indoor environment (e.g., store, workplace, restaurant) with someone who has COVID-19 is not necessarily considered having close contact.
  • Employee who has not been contacted by the NDDoH as a close contact will report to work as usual.

 

Secondary contacts are contacts of someone who has been identified as a close contact. 

  • Employee will report to work as usual as long as employee is not sick.

 

Employee has completed the COVID-19 isolation period, has met the following criteria, and is prepared to return to work:

  • Employee has not had a fever for at least 24 hours (temperature greater than 100.4 degrees) without the use of fever reducing medications.
  • Employee’s other symptoms have improved (for example, cough and shortness of breath have improved).
  • At least 10 days have passed since employee’s first symptoms appeared.
  • Employee is required to provide a return to work document/fitness-for-duty from the NDDoH or their health care provider before returning to work.  Fitness-for-duty report will be submitted to Human Resources.  HR will inform your supervisor of employee’s clearance to return to work. If the employee submits directly to the employee’s supervisor, that supervisor must send to Human Resources prior to allowing the employee to return.

 

Employee Assistance Program

Please remember that the Employee Assistance Program is available. The following is the EAP contact information:

The Village Business Institute
1201 25th St S
PO Box 9859
Fargo, ND 58106-9859
www.VillageEAP.com
P: 1.800.627.8220
F: 701.451.5058