NDSU: Downloadable Forms

Use this central listing of downloadable forms to find the exact form you are looking for. Inclusion on this listing is voluntary, if you would like to get your forms listed, please click on the link above. The forms are listed alphabetically by form name and then alphabetically by the originating office. For instructions, click on the form name. To download or fill-out the form online, click on the icon representing the specific format you want to use.

To access student forms, please visit the following web sites:

One Stop Student Forms Page

Vice President of Student Affairs Forms Page

Academic Affairs Communications
Accounting
Animal Science
Budget Office
Campus Connection
Customer Account Services (Department and Non-Student)
Equity Office
Facilities Management
General Education
Grad School
Human Resources/Payroll
Information Technology
Provost
Purchasing
Research and Creative Activity
University Police and Safety Office
VPFA - Finance and Administration

Form Name	Originating office/dept.	PDF	Word	Excel	Online Web Form
Academic Affairs Comm.
Please continue to CourseLeaf and follow instructions

Accounting Instructions on how to appropriately view and use PDF's on a MAC
ACH Direct Deposit Authorization Agreement - For Vendors Only	Accounting
Accounts Payable Voucher	Accounting
Authorized Signatures - 2018	Accounting
Banquet and Meeting Documentation	Accounting
Cash Advance Request	Accounting
Cash Transfer Request	Accounting
Correcting Entry Request	Accounting
Cost Transfer Request	Accounting
Default Funding Authorization	Accounting
Equipment - Off-Campus Use Agreement	Accounting
Foreign Currency Payment Request - Bank Draft	Accounting
Foreign National Information	Accounting
Independent Contractor vs. Employee Worksheet Analysis - contact Gary Wawers	Accounting
Interdepartmental Billing (IB)	Accounting
Spreadsheet Import Template (Example) (Instructions)	Accounting
Inventory Document	Accounting
Journal Voucher	Accounting
Moving Expense Reimbursement Authorization (Instructions)	Accounting
Moving Personal Goods Expense/Moving Expense/ and/or Personal Travel Expense Worksheet - Use for dates PRIOR to 01/01/2017 (Instructions)	Accounting
Moving Personal Goods Expense/Moving Expense/ and/or Personal Travel Expense Worksheet - Use for dates On or AFTER 01/01/2017 (Instructions)	Accounting
Multiple Disbursement	Accounting
Fund Number Request	Accounting
Peoplesoft Finance Security Access	Accounting
Pre-move/House Hunting Expense Worksheet For Employees Only - Use for dates PRIOR to 01/01/2017 (Instructions)	Accounting
Pre-move/House Hunting Expense Worksheet For Employees Only - Use for dates ON or AFTER 01/01/2017 (Instructions)	Accounting
Promotional Items Purchase	Accounting
Receiving Report	Accounting
Reference Number Generator	Accounting
ND Sales Tax Reporting - Within City of Fargo/Cass County	Accounting
ND Sales Tax Reporting - Not Within City of Fargo/Cass County	Accounting
ND Sales Tax Reporting - Not Within City of Fargo/Cass County - Multiple Cities	Accounting
Student Travel Payment	Accounting
Temporary Living Quarters Expense Worksheet (Instructions)	Accounting
Travel Authorization - Out-of-State	Accounting
Travel Advance Request	Accounting
Travel Expense Voucher-Domestic For Employees Only for travel prior to 01/01/2017 (Example)	Accounting
Travel Expense Voucher-Domestic For Employees Only for travel on or after 01/01/2017 (Example)	Accounting
Travel Expense Voucher-International For Employees Only for travel prior to 01/01/2017	Accounting
Travel Expense Voucher-International For Employees Only for travel on or after 01/01/2017	Accounting
Quick Reference Guide	Accounting
W-8BEN (Taxpayer Identfication Request-W8)	Accounting
W-8BEN-E (Taxpayer Identfication Request-W8)	Accounting
W-9 (Taxpayer Identfication Request-W9)	Accounting
Wire Payable Voucher - Domestic	Accounting
Wire Payable Voucher - International	Accounting

Animal Science Instructions on how to appropriately view and use PDF's on a MAC
Parent or Guardian Participation Agreement of Waiver of Liability, Indemnification, and Medical Release - Equine	Animal Science
Participation, Waiver, and Release of Liability - Equine	Animal Science
Volunteer Services Agreement- Equine	Animal Science

Budget Office Instructions on how to appropriately view and use PDF's on a MAC
Budget Database Access Request	Budget Office
Budget Journal (Instructions)	Budget Office
Budget Journal Import Template (Instructions)	Budget Office
Funding Change Form	Budget Office
Retroactive Distribution Form	Budget Office
Campus Connection
Campus Connection Security Access Form - Faculty/Professional Advisors
Campus Connection Security Access Form - Academic Staff
Campus Connection Security Access Form - Non-Academic Staff
Customer Account Services (Department and Non-Student) Instructions on how to appropriately view and use PDF's on a MAC
Departmental Request for Dial-up Credit Card Machine	Customer Account Services
Departmental Request for Touchnet Marketplace	Customer Account Services
Departmental Request for Other 3rd Party Online Processor	Customer Account Services
Department Deposit Form	Customer Account Services
Group Post Request	Customer Account Services
Standard Billing Invoice	Customer Account Services
Temporary Cash Draw Request	Customer Account Services
Transfer to Student Account	Customer Account Services
Veteran Dependent Waiver Application	Customer Account Services
Equity Office
100 - Hiring Form	Equity Office and Human Resources/Payroll
101 - Change Form (Instructions)	Equity Office and Human Resources/Payroll
Interview Report Form	Equity Office
Interview Report (1000-3000 Bands) (Instructions)	Equity Office and Human Resources/Payroll
Interview Report (4000-7000 Bands) (Instructions)	Equity Office and Human Resources/Payroll
Screening Action Sheet	Equity Office
County Civil Rights Annual Audit Checklist	Equity Office
Employee Reasonable Accommodations	Equity Office
Employee Request for Accommodation Documentation Form	Equity Office
Discrimination/Harassment/Retaliation Report Form	Equity Office
Discrimination/Harassment/Retaliation Complaint Form	Equity Office
Discrimination/Harassment/Retaliation Appeal Form	Equity Office
Facilities Management Instructions on how to appropriately view and use PDF's on a MAC
Accounts Receivable	Facilities Management
Authorized Academic Use of State Fleet Vehicles	Facilities Management
Card Access Request	Facilities Management
Discoverer Reports Access	Facilities Management
Inter-Campus Inventory Moving and Tracking	Facilities Management
Key Control Official Change	Facilities Management
Key Return and Receipt	Facilities Management
Key Request	Facilities Management
Lost Key Report	Facilities Management
Monument Placement Application	Facilities Management
Motor Pool Reservation	Facilities Management
Move Request	Facilities Management
Rental Vehicle Information	Facilities Management
Space Move Authorization	Facilities Management
Self Service Access Request Form	Facilities Management
Service Request	Facilities Management
Special Event Set Up Request	Facilities Management
State Fleet Driver's Fueling ID card Request Form	Facilities Management
Vendor Key Request	Facilities Management
Volunteer (Non-State Employee) Request to Operate State Vehicle (Instructions)	Facilities Management
FACILITIES USE FORMS
Facilities Use Agreement	Facilities Management
Facilities Use Agreement Guidelines	Facilities Management/University Police and Safety Office
Facilities Use Agreement 5k Guidelines/Liability Waiver	Facilities Management/University Police and Safety Office
Volunteer Services Agreement	University Police and Safety Office
Volunteer Waiver	University Police and Safety Office
PARKING OFFICE
Campus Wide Permit Application	Facilities Management/Parking Office
Department Service Vehicle Permit Application (DSV)	Facilities Management/Parking Office
Faculty and Staff Allocation	Facilities Management/Parking Office
One-Day Permit Order Form	Facilities Management/Parking Office
One-Day Permit Log	Facilities Management/Parking Office
Reservation and Request for Event Parking - Single Event	Facilities Management/Parking Office
Reservation and Request for Event Parking - Multiple Events	Facilities Management/Parking Office
Temporary Guest Permit Log	Facilities Management/Parking Office
Vehicle Information Form	Facilities Management/Parking Office
Trailer Parking and Storage Agreement	Facilities Management/Parking Office
General Education Committee
General Education 5-Year Course Assessment	General Education Committee
Graduate School
Graduate Application Form	Graduate School
Graduate Assistantship Contract (Academic Year)	Graduate School
Graduate Assistantship Contract (Summer)	Graduate School
Graduate Assistantship Contract (Addendum)	Graduate School
Human Resources/Payroll Instructions on how to appropriately view and use PDF's on a MAC
BENEFITS
Authorization to Add/Cancel Benefit Deductions	Human Resources/ Payroll
Change of Address/Name (Benefited Employees)	Human Resources/ Payroll
Fraternal Order of Police Deduction	Human Resources/ Payroll
Leave Donation	Human Resources/ Payroll
Notice of Change	Human Resources/ Payroll
Salary Reduction Agreement - 403(b) - Supplemental Retirement Annuity	Human Resources/ Payroll
Salary Reduction Agreement - 457(b) - Deferred Compensation Plan	Human Resources/ Payroll
Supplemental Retirement Account for Summer Pay	Human Resources/ Payroll
Tuition Waiver for Faculty/Staff	Human Resources/ Payroll
Tuition Waiver for Employee Spouse/Partner/Dependents (Declaration)	Human Resources/ Payroll

EMPLOYMENT
Change Work Schedule	Human Resources/ Payroll
Employee ID Request	Human Resources/ Payroll
Interview Report (1000-3000 Bands) (Instructions)	Human Resources/ Payroll/ Equity
Interview Report (4000-7000 Bands) (Instructions)	Human Resources/ Payroll/ Equity
Position Description	Human Resources/ Payroll
Recruitment/ Employment Checklist	Human Resources/ Payroll
Screening Action Sheet (Instructions)	Human Resources/ Payroll
Telecommuting	Human Resources/ Payroll
Volunteer Service Agreement	University Police and Safety Office
Volunteer Waiver	University Police and Safety Office
Work Schedule Temporary Change	Human Resources/ Payroll

PAYROLL
100 - Hiring Form	Human Resources/ Payroll/ Equity
101 - Change Form (Action/Reason Table)	Human Resources/ Payroll/ Equity
Change of Address/Name (Benefited Employees)	Human Resources/ Payroll
Change of Address/Name (Non-Benefited Employees)	Human Resources/ Payroll
Direct Deposit - For Employee Use Only	Human Resources/ Payroll
Direct Deposit - Authorization for Cancellation	Human Resources/ Payroll
Employment Information	Human Resources/ Payroll
Foreign National Information	Human Resources/ Payroll
I-9 Employment Eligibility Verification	Human Resources/ Payroll
Name Change Request	Human Resources/ Payroll
North Dakota Withholding	Human Resources/ Payroll
NDW-R Reciprocity exemption from withholding for qualifying Minnesota Residents working in North Dakota	Human Resources/ Payroll
SSA Letter Template	Human Resources/ Payroll
State Tax - Request Additional Deduction	Human Resources/ Payroll
State Tax Exempt	Human Resources/ Payroll
Timeslip	Human Resources/ Payroll

Twelve (12) Month Pay Option	Human Resources/ Payroll
W-4	Human Resources/ Payroll
W-4 Minnesota	Human Resources/Payroll

PERFORMANCE
Responsibility Review	Human Resources/ Payroll
Information Technology
Cluster Software Installation Request	Information Technology
CMS Web Site: Request a Site	Information Technology
Software Licensing Order Form	Information Technology
SAS Software Faculty / Student Order form	Information Technology
Help Desk Equipment Checkout Reservations	Information Technology
Data Services Request Form	Information Technology
Departmental Large Format Printing Services	Information Technology
Purchasing Instructions on how to appropriately view and use PDF's on a MAC
Alternate Procurement Request	Purchasing
Authorized Signature	Purchasing
Conflict of Interest	Purchasing
Contracted Services Agreement - Consultant	Purchasing
Contracted Services Agreement - Contractor	Purchasing
Contracted Services Agreement - Contractor (Short Form)	Purchasing
Contracted Services Agreement - Non-Resident Alien	Purchasing
Contracted Services Agreement - Speaker	Purchasing
Credit Limit Increase	Purchasing
Land Lease	Purchasing
Missing Receipt Affidavit	Purchasing
Purchase Requisition	Purchasing
Purchasing Card Record	Purchasing
Request for Approval over $5000	Purchasing
Receiving Report	Purchasing
Research and Creative Activity (Please click on the following links for related forms)
IACUC Forms (Institutional Animal Care and Use Committee) IBC Forms (Institutional Biosafety Committee) IRB Forms (Institutional Review Board) SPA Forms ( Sponsored Program Administration) Technology Transfer Forms Grant Resources (Proposal Preparation, Project Development, & Grant Agency-Specific Tips and Information)
University Police and Safety Office Instructions on how to appropriately view and use PDF's on a MAC
UNIVERSITY POLICE
Criminal Offense Data Form	University Police and Safety Office
Police Report Request (online submission form)	University Police and Safety Office
Sporting Arms Check In/Check Out	University Police and Safety Office

SAFETY OFFICE
Annual Notice of Policies/Designated Medical Provider Form (Current Benefitted Employees)	University Police and Safety Office
Certificate Of Insurance/Financial Responsibility	University Police and Safety Office
Ergonomic Assessment Request	University Police and Safety Office
Facilities Use Agreement	University Police and Safety Office
Facilities Use Agreement 5k Guidelines/Liability Waiver	University Police and Safety Office/Facilities Management
Fire and Flame Effects, Request for Use of	University Police and Safety Office
Incident Report for NDSU Employees	University Police and Safety Office
Incident Report - Non-Employee/Property Damage	University Police and Safety Office
Near Miss Report	University Police and Safety Office
Participation Waiver FUA Roster	University Police and Safety Office
Participation Waiver and Release of Liability	University Police and Safety Office
Participation Waiver and Release of Liability - By Parent/Guardian	University Police and Safety Office
Safety Checklist - Building Inspection Checklist	University Police and Safety Office
Substance Abuse Investigation Guidelines	University Police and Safety Office
Training Sign-In Sheet	University Police and Safety Office
Visiting Scholar/Visiting Researcher Non-Benefitted Agreement	University Police and Safety Office
Volunteer Services Agreement	University Police and Safety Office
Volunteer Waiver	University Police and Safety Office
Working Outside the State of North Dakota	University Police and Safety Office
Working Outside the United States	University Police and Safety Office

SAFETY- ANIMAL CARE AND USE
Employee Hepatitis B Vaccination Consent/Declination	University Police and Safety Office
Medical Provider Health Assessment Report to NDSU	University Police and Safety Office
Health Assessment for Persons Involved in Animal Projects	University Police and Safety Office
Hazard and Risk Assessment	University Police and Safety Office

SAFETY - BIOSAFETY
Animal Room Biohazard Sign	University Police and Safety Office
Animal Veterinary Pathogen Room Sign	University Police and Safety Office
Animal Veterinary Pathogen Biosafety Room Sign	University Police and Safety Office
Autoclave Testing Report	University Police and Safety Office
Biosafety Level 1 Sign	University Police and Safety Office
Biosafety Level 2 Sign	University Police and Safety Office
Biosafety Plant Sign	University Police and Safety Office

SAFETY - CHEMICAL
Chemical Emergency Information Sign	University Police and Safety Office
Unattended Laboratory Process Signage	University Police and Safety Office
Hydrofluoric Acid Use	University Police and Safety Office
Laboratory Safety Checklist	University Police and Safety Office
Material Hazard Information Data	University Police and Safety Office
Safety Data Sheet (SDS)	University Police and Safety Office

SAFETY - RADIATION
Badge Service	University Police and Safety Office
Facility Approval Request for Radioisotope Usage	University Police and Safety Office
Radiation Project Summary	University Police and Safety Office
Radiation Statement of Training and Experience	University Police and Safety Office
Sealed Source Moisture/Density Gauges Application	University Police and Safety Office

SAFETY - RESPIRATOR
Authorization/Questionnaire	University Police and Safety Office
Authorization - Sanford	University Police and Safety Office
Authorization - Essentia	University Police and Safety Office
NDSU Respirator Inspection Record	University Police and Safety Office
NDSU Respirator Assessment/Worksheet	University Police and Safety Office
Provost
Consulting Authorization Request	Provost
Course Fees Application	Provost
Degree Verification	Provost
Developmental Leave Agreement	Provost
Leave without Pay Agreement	Provost
Leave without Pay Research Faculty	Provost
Probationary Period Extension Agreement	Provost
Tenure Date Change	Provost
Request to Appoint a Temporary, Part-time Lecturer (not eligible for fringe benefits)	Provost
Special Appointment (Non-Tenure Track Faculty or Lecturer)	Provost / Equity
Tenure-Track Faculty Appointment	Provost / Equity
Tenured Faculty Appointment	Provost / Equity
Academic Affairs Request Cover Page	Provost
VPFA - Finance and Administration Instructions on how to appropriately view and use PDF's on a MAC
SSN Compliance	VPFA - Finance and Administration
SSN Retention Exception Request	VPFA - Finance and Administration

Academic Affairs Comm.

Accounting

Animal Science

Budget Office

Campus Connection

Customer Account Services (Department and Non-Student)

Equity Office

Facilities Management

General Education Committee

Graduate School

Human Resources/Payroll

Information Technology

Purchasing

University Police and Safety Office

Provost

VPFA - Finance and Administration