Content | Navigation |



Downloadable Forms at NDSU

This site serves as a central repository for departmental forms at NDSU. Departments' participation in this central directory is voluntary. If your department wishes to have forms listed on this site, please contact

For questions on specific forms, please contact the respective department.


Please select the appropriate department/area from the list below.


ACH Direct Deposit Authorization Agreement - For Vendors Only

Accounts Payable Voucher

Authorized Signatures - 2023

Banquet and Meeting Documentation

Cash Advance Request

Cash Transfer Request

Correcting Entry Request

Cost Transfer Request

Default Funding Authorization

Equipment - Off-Campus Use Agreement

Foreign Currency Payment Request - Bank Draft

Foreign National Information

In-State Travel Agenda/Meeting Documentation

Independent Contractor Determination

Interdepartmental Billing (IB)

Spreadsheet Import Template (Example) (Instructions) (Bookstore Example)

Inventory Document

Journal Voucher

Moving Expense Reimbursement Authorization (Instructions)

Moving Personal Goods Expense/Moving Expense/ and/or Personal Travel Expense Worksheet - Use for dates On or AFTER 01/01/2017 (Instructions)

Multiple Disbursement

Fund Number Request

Peoplesoft Finance Security Access

Pre-move/House Hunting Expense Worksheet For Employees Only - Use for dates ON or AFTER 01/01/2017 (Instructions)

Promotional Items Purchase

Purchasing Card Pre-Authorization for Purchasing Gift Cards

Receiving Report

Reference Number Generator

Tax - IL Sales Tax Reporting

Tax - KS Sales Tax Reporting

Tax - MN Sales Tax Reporting

Tax - ND Sales Tax Reporting - Within City of Fargo/Cass County

Tax - ND Sales Tax Reporting - Not Within City of Fargo/Cass County

Tax - ND Sales Tax Reporting - Not Within City of Fargo/Cass County - Multiple Cities

Tax - SD Sales Tax Reporting

Temporary Living Quarters Expense Worksheet (Instructions)

Travel Authorization - Out-of-State

Travel Advance Request

Travel - Student Payment

Travel - Quick Reference Guide

W-8BEN (Taxpayer Identification Request-W8)

W-8BEN-E (Taxpayer Identification Request-W8)

W-9 (Taxpayer Identification Request-W9)

Wire Payable Voucher - Domestic

Wire Payable Voucher - International

Campus Connection

Instructions and forms available at the Campus Solutions Instructions and Forms Page

Human Resources/Payroll


Authorization to Add/Cancel Benefit Deductions

Change of Address/Name (Benefited Employees)

Dental Vision Premium Conversion

Flexible Spending Account Change Form

Fraternal Order of Police Deduction

Leave Donation

Medical Inquiry Form in Response to a Request for an Accommodation

Notice of Change

Salary Reduction Agreement

Supplemental Retirement Account for Summer Pay

Tuition Waiver for Faculty/Staff 

Tuition Waiver for Employee Spouse/Partner/Dependents

Declaration of Domestic Partnership


Application for Part-Time/Seasonal Employment

Change Work Schedule

Employee ID Request


Interview Report (1000-3000 Bands) (Instructions)

Interview Report (4000-7000 Bands) (Instructions)

Position Description

Recruitment/ Employment Checklist

Screening Action Sheet (Instructions)

Remote Work Agreement (for more information, please visit the Flexible Remote Work page)

Volunteer Service Agreement

Volunteer Waiver

Work Schedule Temporary Change


12 Month Payment Option

Additional Pay  Instructions

Change of Address/Name (Benefited Employees)

Change of Address/Name (Non-Benefited Employees)

Direct Deposit - For Employee Use Only

Direct Deposit - Authorization for Cancellation

Direct Deposit - Exemption Request

Employment Information

Foreign National Information

I-9 Employment Eligibility Verification

Name Change Request Staff and Faculty Use

NDW-R Reciprocity exemption from withholding for qualifying Minnesota Residents working in North Dakota

North Dakota State Tax Withholding Change Request

Payroll Change Form Benefited (Instructions)

Payroll Change Form Graduate Assistant (Instructions)

Payroll Change Form Temporary-PTA (Instructions)

Phased Retirement Application

Phased Retirement Cost Anaylsis

SSA Letter Template

State Tax Exempt



W-4 Minnesota

Provost/Academic Affairs

Consulting Authorization Request (example form)

Faculty Immigration Forms

  • H-1B, TN, F1 to H-1B
  • J-1 Research Scholars
  • J-1 Student Interns

Faculty Leave

  • Comparison of Leave Policies
  • Developmental Leave Agreement
  • Leave Without Pay Agreement
  • Developmental Leave Final Report

Faculty Recruitment Forms

  • Sample Faculty Appointment Letters
  • Screening Sheets
  • Degree Verification
  • Dual Career Hire
  • Adjunct/Courtesy Appointment
  • Part-Time Academic (example form)
  • Academic Staff Oath
  • Search Committee Member Agreement
  • Graduate Teaching Research Fellow Appointment Agreement
  • Recruiting resources and documents

International Agreements

  • International Agreement Request Form
  • General MOU Template
  • Undergraduate Plus Agreement
  • International Student Exchange Agreement
  • Graduate Program Faculty Collaboration Agreement
  • PhD Program Partner Stipend Funding Agreement
  • Current Agreement List

Learning Spaces

  • Renovation Request

Program and New Center/Institute Requests

Promotion and Tenure

  • Portfolio Guidelines
  • PTE Timeline
  • Request for Probationary Period Extension

Student Grievances

University Police and Safety Office


Clery Act CSA Crime Reporting Form

Police Report Request (online submission form)

Sporting Arms Check In/Check Out


Annual Notice of Policies/Designated Medical Provider Form

Certificate Of Insurance/Financial Responsibility

Ergonomic Assessment Request

Facilities Use Agreement See COVID-19 Guidelines

Facilities Use Agreement 5k Guidelines/Liability Waiver

Fire and Flame Effects, Request for Use of

Incident Report - Non-Employee/Property Damage

Incident Report for NDSU Employees/Near Miss/Property Damage (Instructions)

Participation Waiver FUA Roster

Participation Waiver and Release of Liability

Participation Waiver and Release of Liability - By Parent/Guardian

Safety Checklist - Building Inspection Checklist

Substance Abuse Investigation Guidelines

Training Sign-In Sheet

Visiting Scholar/Visiting Researcher Non-Benefitted Agreement

Volunteer Services Agreement

Volunteer Waiver

Working Outside the State of North Dakota

Working Outside the United States


Employee Hepatitis B Vaccination Consent/Declination

Health Assessment for Persons Involved in Animal Projects

Hazard and Risk Assessment


Animal Room Biohazard Sign

Animal Veterinary Pathogen Room Sign

Animal Veterinary Pathogen Biosafety Room Sign

Autoclave Testing Report

Biosafety Level 1 Sign

Biosafety Level 2 Sign

Biosafety Plant Sign


Chemical Emergency Information Sign

Unattended Laboratory Process Signage

Hydrofluoric Acid Use

Laboratory Safety Checklist

Material Hazard Information Data

Safety Data Sheet (SDS)


Badge Service

Facility Approval Request for Radioisotope Usage

Radiation Project Summary

Radiation Statement of Training and Experience

Sealed Source Moisture/Density Gauges Application


Directions/Employer Authorization/PLHCP

Essentia - Authorization

Essentia - OSHA Respirator Questionnaire

Sanford - Authorization

Sanford - Respirator Questionnaire Instructions

Sanford - Respirator Questionnaire with Release

NDSU Respirator Inspection Record

NDSU Respirator Assessment/Worksheet

VPFA - Finance and Administration

SSN Compliance

SSN Retention Exception Request

Student Focused. Land Grant. Research University.

Follow NDSU
  • Facebook
  • Twitter
  • RSS
  • Google Maps

Provide footer content in Storage > FOOTER1

Last Updated: Wednesday, January 04, 2023 3:07:23 PM
Privacy Statement