North Dakota State University

Please select the appropriate department/area from the list below.

ACH Direct Deposit Authorization Agreement - For Vendors Only

Accounts Payable Voucher

Authorized Signatures - 2021

Banquet and Meeting Documentation

Cash Advance Request

Cash Transfer Request

Correcting Entry Request

Cost Transfer Request

Default Funding Authorization

Equipment - Off-Campus Use Agreement

Foreign Currency Payment Request - Bank Draft

Foreign National Information

Independent Contractor Determination

Interdepartmental Billing (IB)

Spreadsheet Import Template (Example) (Instructions) (Bookstore Example)

Inventory Document

Journal Voucher

Moving Expense Reimbursement Authorization (Instructions)

Moving Personal Goods Expense/Moving Expense/ and/or Personal Travel Expense Worksheet - Use for dates On or AFTER 01/01/2017 (Instructions)

Multiple Disbursement

Fund Number Request

Peoplesoft Finance Security Access

Pre-move/House Hunting Expense Worksheet For Employees Only - Use for dates ON or AFTER 01/01/2017 (Instructions)

Promotional Items Purchase

Purchasing Card Pre-Authorization for Purchasing Gift Cards

Receiving Report

Reference Number Generator

Tax - KS Sales Tax Reporting

Tax - MN Sales Tax Reporting

Tax - ND Sales Tax Reporting - Within City of Fargo/Cass County

Tax - ND Sales Tax Reporting - Not Within City of Fargo/Cass County

Tax - ND Sales Tax Reporting - Not Within City of Fargo/Cass County - Multiple Cities

Tax - SD Sales Tax Reporting

Temporary Living Quarters Expense Worksheet (Instructions)

Travel Authorization - Out-of-State

Travel Advance Request

Travel - Student Payment

Travel - Quick Reference Guide

W-8BEN (Taxpayer Identification Request-W8)

W-8BEN-E (Taxpayer Identification Request-W8)

W-9 (Taxpayer Identification Request-W9)

Wire Payable Voucher - Domestic

Wire Payable Voucher - International

Parent or Guardian Participation Agreement of Waiver of Liability, Indemnification, and Medical Release - Equine

Participation, Waiver, and Release of Liability - Equine

Volunteer Services Agreement- Equine

Instructions and forms available at the Campus Solutions Instructions and Forms Page

Departmental Request for Dial-up Credit Card Machine

Departmental Request for Touchnet Marketplace

Department Request to Process Credit Card Payments Online

Departmental Request to Process Credit Card Payments Using a Point of Sale System

Department Deposit Form

• Instructions for the Department Deposit form

Group Post Request

Standard Billing Invoice

• Instructions for the Standard Billing Invoice

Temporary Cash Draw Request

Transfer to Student Account

Veteran Dependent Waiver Application

100 - Hiring Form

101 - Change Form (Instructions)

Interview Report Form

Interview Report (1000-3000 Bands) (Instructions)

Interview Report (4000-7000 Bands) (Instructions)

Screening Action Sheet

County Civil Rights Annual Audit Checklist

Employee Reasonable Accommodations

Employee Request for Accommodation Documentation Form

Discrimination/Harassment/Retaliation Forms

FACILITIES

Accident Report Form (Motorpool)

Accounts Receivable

Authorized Academic Use of State Fleet Vehicles

Card Access Request

Inter-Campus Inventory Moving and Tracking

Key Control Official Change

Key Return and Receipt

Key Request

Lost Key Report

Monument Placement Application

Motor Pool Reservation

Move Request

Rental Vehicle Information

Space Move and Use Change - New Departmental Space

Space Move and Use Change - Existing Departmental Space

Self Service Access Request Form

Service Request

Special Event Set Up Request

State Fleet Driver's Fueling ID Request Form

Vendor Key Request

Volunteer (Non-State Employee) Request to Operate State Vehicle(Instructions)

FACILITIES USE FORMS

Facilities Use Agreement: Campus Departments/Organization (EXTERNAL)See COVID-19 Guidelines

Facilities Use Agreement Guidelines

Facilities Use Agreement: Student Organization (Note: you must be logged into myNDSU to access the form)

Facilities Use Agreement 5k Guidelines/Liability Waiver

Volunteer Services Agreement

Volunteer Waiver

PARKING OFFICE

Campus Wide Permit Application

Department Service Vehicle Permit Application (DSV)

Faculty and Staff Allocation

One-Day Permit Order Form

One-Day Permit Log

Reservation and Request for Event Parking - Single Event

Reservation and Request for Event Parking - Multiple Events

Temporary Guest Permit Log

Trailer Parking and Storage Agreement

Graduate Application Form

Graduate Assistantship Contract

BENEFITS

Authorization to Add/Cancel Benefit Deductions

Change of Address/Name (Benefited Employees)

Dental Vision Premium Conversion

Flexible Spending Account Change Form

Fraternal Order of Police Deduction

Leave Donation

Notice of Change

Salary Reduction Agreement

Supplemental Retirement Account for Summer Pay

Tuition Waiver for Faculty/Staff 

Tuition Waiver for Employee Spouse/Partner/Dependents

Declaration of Domestic Partnership

EMPLOYMENT

Application for Part-Time/Seasonal Employment

Change Work Schedule

Employee ID Request

Grievance

Interview Report (1000-3000 Bands)(Instructions)

Interview Report (4000-7000 Bands)(Instructions)

Position Description

Position Description - MS Word Format

Recruitment/ Employment Checklist

Screening Action Sheet (Instructions)

Telecommute/Remote Worksite Request

Telecommute/Remote Worksite Renewal

Volunteer Service Agreement

Volunteer Waiver

Work Schedule Temporary Change

PAYROLL

Additional Pay  Instructions

101 - Change Form (Action/Reason Table)(Instructions)

Change of Address/Name (Benefited Employees)

Change of Address/Name (Non-Benefited Employees)

Direct Deposit - For Employee Use Only

Direct Deposit - Authorization for Cancellation

Direct Deposit - Exemption Request

Employment Information

Foreign National Information

I-9 Employment Eligibility Verification

Name Change Request

NDW-R Reciprocity exemption from withholding for qualifying Minnesota Residents working in North Dakota

North Dakota State Tax Withholding Change Request

Payroll Change Form Benefited (Instructions)

Payroll Change Form Graduate Assistant (Instructions)

Payroll Change Form Temporary-PTA (Instructions)

SSA Letter Template

State Tax Exempt

Timeslip

W-4

W-4 Minnesota

PERFORMANCE

Probationary Review

Performance Review - MS Word format

Classroom and Computer Lab Software Installation Request

CMS Website: Request a Site

Software Licensing Order Form

SAS Software Faculty / Student Order form

Technology Equipment Checkout Reservations

Data Services Request Form

Alternate Procurement Request

Authorized Signature

Conflict of Interest

Contracted Services Agreement - Consultant

Contracted Services Agreement - Contractor

Contracted Services Agreement - Contractor (Short Form)

Contracted Services Agreement - Non-Resident Alien

Payment will not be remitted without completion of the Immigration Vetting for International Visitor Payment (FN) Not on MDSU Payroll form

  - Immigration Vetting Payment International Visitor

Contracted Services Agreement - Speaker

Credit Limit Increase

Land Lease

Missing Receipt Affidavit

Purchase Requisition

Purchasing Card Pre-Authorization for Purchasing Gift Cards

Purchasing Card Record

Request for Approval over $10,000

Receiving Report

Consulting Authorization Request (example form)

Faculty Immigration Forms

• H-1B, TN, F1 to H-1B
• J-1 Research Scholars
• J-1 Student Interns

Faculty Leave

• Comparison of Leave Policies
• Developmental Leave Agreement
• Leave Without Pay Agreement
• Developmental Leave Final Report

Faculty Recruitment Forms

• Sample Faculty Appointment Letters
• Screening Sheets
• Degree Verification
• Dual Career Hire
• Adjunct/Courtesy Appointment
• Part-Time Academic (example form)
• Academic Staff Oath
• Search Committee Member Agreement
• Graduate Teaching Research Fellow Appointment Agreement
• Recruiting resources and documents

International Agreements

• International Agreement Request Form
• General MOU Template
• Undergraduate Plus Agreement
• International Student Exchange Agreement
• Graduate Program Faculty Collaboration Agreement
• PhD Program Partner Stipend Funding Agreement
• Current Agreement List

Learning Spaces

• Renovation Request

Program and New Center/Institute Requests

Promotion and Tenure

• Portfolio Guidelines
• PTE Timeline
• Request for Probationary Period Extension

Student Grievances

Summer School - information for students and form for scheduling courses for departments

IACUC Forms (Institutional Animal Care and Use Committee)

IBC Forms (Institutional Biosafety Committee)

IRB Forms (Institutional Review Board)

SPA Forms ( Sponsored Program Administration)

Technology Transfer Forms

Finding Funding (Funding Sources, Pivot Database, Limited Submission Programs, and Programmatic Requests)

Proposal Development Resources (Funding Agency Information, Research Support Services, Writing Resources, Facilities and Partnerships, and Training)

UNIVERSITY POLICE

Clery Act CSA Crime Reporting Form

Police Report Request (online submission form)

Sporting Arms Check In/Check Out

SAFETY OFFICE

Annual Notice of Policies/Designated Medical Provider Form (Current Benefitted Employees)

Certificate Of Insurance/Financial Responsibility

Ergonomic Assessment Request

Facilities Use AgreementSee COVID-19 Guidelines

Facilities Use Agreement 5k Guidelines/Liability Waiver

Fire and Flame Effects, Request for Use of

Incident Report - Non-Employee/Property Damage

Incident Report for NDSU Employees/Near Miss Report (Instructions)

Participation Waiver FUA Roster

Participation Waiver and Release of Liability

Participation Waiver and Release of Liability - By Parent/Guardian

Safety Checklist - Building Inspection Checklist

Substance Abuse Investigation Guidelines

Training Sign-In Sheet

Visiting Scholar/Visiting Researcher Non-Benefitted Agreement

Volunteer Services Agreement

Volunteer Waiver

Working Outside the State of North Dakota

Working Outside the United States

SAFETY - ANIMAL CARE AND USE

Employee Hepatitis B Vaccination Consent/Declination

Health Assessment for Persons Involved in Animal Projects

Hazard and Risk Assessment

SAFETY - BIOSAFETY

Animal Room Biohazard Sign

Animal Veterinary Pathogen Room Sign

Animal Veterinary Pathogen Biosafety Room Sign

Autoclave Testing Report

Biosafety Level 1 Sign

Biosafety Level 2 Sign

Biosafety Plant Sign

SAFETY - CHEMICAL

Chemical Emergency Information Sign

Unattended Laboratory Process Signage

Hydrofluoric Acid Use

Laboratory Safety Checklist

Material Hazard Information Data

Safety Data Sheet (SDS)

SAFETY - RADIATION

Badge Service

Facility Approval Request for Radioisotope Usage

Radiation Project Summary

Radiation Statement of Training and Experience

Sealed Source Moisture/Density Gauges Application

SAFETY - RESPIRATOR

Authorization/Questionnaire

Authorization - Sanford

Authorization - Essentia

NDSU Respirator Inspection Record

NDSU Respirator Assessment/Worksheet

Respirator Questionnaire Instructions - Sanford

Respirator Questionnaire with Release - Sanford

SSN Compliance

SSN Retention Exception Request