Downloadable Forms at NDSU
This site serves as a central repository for departmental forms at NDSU. Departments' participation in this central directory is voluntary. If your department wishes to have forms listed on this site, please contact ndsu.vpfa@ndsu.edu.
For questions on specific forms, please contact the respective department.
Instructions
Please select the appropriate department/area from the list below.
Accounting
ACH Direct Deposit Authorization Agreement - For Vendors Only
Accounts Payable Voucher
Authorized Signatures - 2020
Banquet and Meeting Documentation
Cash Advance Request
Cash Transfer Request
Correcting Entry Request
Cost Transfer Request
Default Funding Authorization
Equipment - Off-Campus Use Agreement
Foreign Currency Payment Request - Bank Draft
Independent Contractor Determination
Interdepartmental Billing (IB)
Spreadsheet Import Template (Example) (Instructions) (Bookstore Example) (Bookstore Instructions)
Inventory Document
Journal Voucher
Moving Expense Reimbursement Authorization (Instructions)
Moving Personal Goods Expense/Moving Expense/ and/or Personal Travel Expense Worksheet - Use for dates On or AFTER 01/01/2017 (Instructions)
Multiple Disbursement
Fund Number Request
Peoplesoft Finance Security Access
Pre-move/House Hunting Expense Worksheet For Employees Only - Use for dates ON or AFTER 01/01/2017 (Instructions)
Promotional Items Purchase
Receiving Report
Reference Number Generator
ND Sales Tax Reporting - Within City of Fargo/Cass County
ND Sales Tax Reporting - Not Within City of Fargo/Cass County
ND Sales Tax Reporting - Not Within City of Fargo/Cass County - Multiple Cities
Student Travel Payment
Temporary Living Quarters Expense Worksheet (Instructions)
Travel Authorization - Out-of-State
Travel Advance Request
Travel - Quick Reference Guide
W-8BEN (Taxpayer Identification Request-W8)
W-8BEN-E (Taxpayer Identification Request-W8)
W-9 (Taxpayer Identification Request-W9)
Wire Payable Voucher - Domestic
Wire Payable Voucher - International
Animal Science
Budget Office
Budget Database Access Request
Budget Journal (Instructions)
Campus Connection
Instructions and forms available at the Campus Solutions Instructions and Forms Page
Customer Account Services (Department and Non-Student)
Departmental Request for Dial-up Credit Card Machine
Departmental Request for Touchnet Marketplace
Department Request to Process Credit Card Payments Online
Departmental Request to Process Credit Card Payments Using a Point of Sale System
Temporary Cash Draw Request
Transfer to Student Account
Veteran Dependent Waiver Application
Equity Office
101 - Change Form (Instructions)
Interview Report (1000-3000 Bands) (Instructions)
Interview Report (4000-7000 Bands) (Instructions)
County Civil Rights Annual Audit Checklist
Employee Reasonable Accommodations
Employee Request for Accommodation Documentation Form
Discrimination/Harassment/Retaliation Report Form
Facilities Management
FACILITIES
Authorized Academic Use of State Fleet Vehicles
Inter-Campus Inventory Moving and Tracking
Monument Placement Application
PowerBI Reports Access Request
Self Service Access Request Form
State Fleet Driver's Fueling ID Request Form
Volunteer (Non-State Employee) Request to Operate State Vehicle (Instructions)
FACILITIES USE FORMS
Facilities Use Agreement Guidelines
Facilities Use Agreement 5k Guidelines/Liability Waiver
PARKING OFFICE
Campus Wide Permit Application
Department Service Vehicle Permit Application (DSV)
Reservation and Request for Event Parking - Single Event
Graduate School
Graduate Assistantship Contract (Academic Year)
Human Resources/Payroll
BENEFITS
Authorization to Add/Cancel Benefit Deductions
Change of Address/Name (Benefited Employees)
Fraternal Order of Police Deduction
Supplemental Retirement Account for Summer Pay
Tuition Waiver for Faculty/Staff (DocuSign Online Form) or (Word Doc)
Tuition Waiver for Employee Spouse/Partner/Dependents (DocuSign Online Form) or (PDF)
Declaration of Domestic Partnership
EMPLOYMENT
Application for Part-Time/Seasonal Employment
Interview Report (1000-3000 Bands) (Instructions)
Interview Report (4000-7000 Bands) (Instructions)
Position Description - MS Word Format
Recruitment/ Employment Checklist
Screening Action Sheet (Instructions)
Work Schedule Temporary Change
PAYROLL
Graduate Assistant Payroll Change Form (Instructions)
101 - Change Form (Action/Reason Table) (Instructions)
Change of Address/Name (Benefited Employees)
Change of Address/Name (Non-Benefited Employees)
Direct Deposit - For Employee Use Only
Direct Deposit - Authorization for Cancellation
Direct Deposit - Exemption Request
I-9 Employment Eligibility Verification
NDW-R Reciprocity exemption from withholding for qualifying Minnesota Residents working in North Dakota
State Tax - Request Additional Deduction
PERFORMANCE
Responsibility Review - MS Word format
Information Technology
Classroom and Computer Lab Software Installation Request
SAS Software Faculty / Student Order form
Purchasing
Contracted Services Agreement - Consultant
Contracted Services Agreement - Contractor
Contracted Services Agreement - Contractor (Short Form)
Contracted Services Agreement - Non-Resident Alien
Contracted Services Agreement - Speaker
Provost
Consulting Authorization Request
- H-1B, TN, F1 to H-1B
- J-1 Research Scholars
- J-1 Student Interns
- Comparison of Leave Policies
- Developmental Leave Agreement
- Leave Without Pay Agreement
- Developmental Leave Final Report
- Sample Faculty Appointment Letters
- Screening Sheets
- Degree Verification
- Dual Career Hire
- Adjunct/Courtesy Appointment
- Part-Time Academic
- Academic Staff Oath
- Search Committee Member Agreement
- Graduate Teaching Research Fellow Appointment Agreement
- Recruiting resources and documents
- International Agreement Request Form
- General MOU Template
- Undergraduate Plus Agreement
- International Student Exchange Agreement
- Graduate Program Faculty Collaboration Agreement
- PhD Program Partner Stipend Funding Agreement
- Current Agreement List
- Renovation Request
Program and New Center/Institute Requests
- Portfolio Guidelines
- PTE Timeline
- Request for Probationary Period Extension
Summer School - information for students and form for scheduling courses for departments
Research and Creative Activity
IACUC Forms (Institutional Animal Care and Use Committee)
IBC Forms (Institutional Biosafety Committee)
IRB Forms (Institutional Review Board)
University Police and Safety Office
UNIVERSITY POLICE
Clery Act CSA Crime Reporting Form
Police Report Request (online submission form)
Sporting Arms Check In/Check Out
SAFETY OFFICE
Annual Notice of Policies/Designated Medical Provider Form (Current Benefitted Employees)
Certificate Of Insurance/Financial Responsibility
Facilities Use Agreement 5k Guidelines/Liability Waiver
Fire and Flame Effects, Request for Use of
Incident Report for NDSU Employees
Incident Report - Non-Employee/Property Damage
Participation Waiver FUA Roster
Participation Waiver and Release of Liability
Participation Waiver and Release of Liability - By Parent/Guardian
Safety Checklist - Building Inspection Checklist
Substance Abuse Investigation Guidelines
Visiting Scholar/Visiting Researcher Non-Benefitted Agreement
Working Outside the State of North Dakota
Working Outside the United States
SAFETY - ANIMAL CARE AND USE
Employee Hepatitis B Vaccination Consent/Declination
Medical Provider Health Assessment Report to NDSU
Health Assessment for Persons Involved in Animal Projects
SAFETY - BIOSAFETY
Animal Veterinary Pathogen Room Sign
Animal Veterinary Pathogen Biosafety Room Sign
SAFETY - CHEMICAL
Chemical Emergency Information Sign
Unattended Laboratory Process Signage
Material Hazard Information Data
SAFETY - RADIATION
Facility Approval Request for Radioisotope Usage
Radiation Statement of Training and Experience
Sealed Source Moisture/Density Gauges Application
SAFETY - RESPIRATOR
