Purchasing Card Information

North Dakota State University's Procurement Card (P-Card) Program has been established to provide a convenient means with which to make purchases. At the same time, reduce the costs associated with initiating and paying for those purchases and eliminating the need for vouchers to make purchases. The Procurement Card will allow the cardholders to charge work-related expenses directly to the appropriate University account. The program authorizes the use of the Procurement Card for individual transactions up to $10,000.00.

Questions?
Procurement Card Administrator
Phone 701-231-1842
ndsu.accounting.pcard@ndsu.edu

Department Purchasing Cardholder Training - 10/16/2023
AP Travel and Purchasing - 10/27/2023
Purchasing Card Forms

You can contact the P-Card Administrator at ndsu.accounting.pcard@ndsu.edu.

Yes, you are able to apply for a Purchasing Card. Please complete the required training, request an application from the P-Card Administrator, and return the completed application to the P-Card Administrator with appropriate approvals from your Department Supervisor and Department Administrator.

Please contact your Accounting Service Center representative to make the purchase on your behalf.

Please report suspected fraud immediately by calling the Fraud Hotline at (800) 270-7760 - only the cardholder can report fraudulent activity. The fraud should also be reported to the NDSU P-Card Administrator at ndsu.accounting.pcard@ndsu.edu.

Lost or stolen cards must be reported immediately by calling the Fraud Hotline at (800)270-7760. The lost or stolen card should also be reported to the P-Card Administrator

Sales tax is not allowed on purchases made within or shipped to North Dakota. As the card holder, you are responsible for ensuring taxes are not applied and working with the vendor to remove any taxes that were mistakenly applied.

Prior to making these purchases, please contact the Purchasing Card Administrator for permission to use the card for these transactions. Previous examples of such items include incentives, prizes, retirement gifts, non-institutional memberships, and certain prohibited items deemed necessary for research.

P-Card receipts should be uploaded into the shared folder created for your card by the Accounting Service Center. Please include any funding information you have, as well as a description of the purchase and business purpose if it’s not readily apparent from the receipt. The Business Coordinators will confirm the funding and the Accounting Service Center will create your P-Card record using these receipts.

The Business Center will confirm funding and the Accounting Service Center will reallocate transactions for departments supported by the Accounting Service and Business Centers. Please work with your Accounting Service Center if you prefer to do this activity yourself.

The Accounting Service Center will compile your monthly record and reach out to you for any additional documentation needed. The cardholder is still responsible for reviewing and signing their report, as well as returning it to the department P-Card Administrator. Please work with your Accounting Service Center if you prefer to prepare the monthly P-Card record yourself.

P-Card Billing Cycle

P-Card Manual

Purchasing Card Information

Who is the P-Card Administrator and how do I contact the individual?

I am frequently required to make purchases for my department. Am I able to request a Purchasing Card to make this process easier?

I do not have a P-Card. How can I make a purchase that requires a credit card?

What do I do if I believe fraudulent activity took place on my card?

What do I do if my card was lost or stolen?

Sales tax was applied to a purchase I made using my Purchasing Card. What do I do?

Can I use my card to purchase prohibited items for legitimate business purposes?

How do I submit my P-Card purchase receipts?

Do I still need to reallocate the funding in JP Morgan?

Who creates my monthly P-Card record?

Where can I find the P-Card billing cycle?

Where can I find the P-Card manual?

Accounting Office