The HE Actuals Report in HRMS can be used to view the distribution of salary data by listing the funding sources and accounts for salary and fringe expenses to be charged for a department. Retroactive distributions appear on the report as corrections to the original pay period. This report can only be run for one pay period at a time with the current pay period available two business days before the current payday. It can be run at any time for the previous pay periods back to January 2005. The HE Actuals Report can be run for a specific employee but not a specific funding source.
The Budget Overview page will show specific budget details for a single fund/project/department/account or a range of funds/projects/departments/accounts. Criteria entered by the user will specify the values that identify controlled budgets and Budget Periods.
The Budget Status Report returns budget and actuals expense information for a fund or range of funds. The report can be run for a range of funds, departments and account codes. The report period will be an entire fiscal year or the portion of the current fiscal year that has occurred.
Budget to Actuals
The Budget to Actuals Report returns budget adjustment and actuals expense information for a fund. The report can only be run for one chartfield (Fund/Department) combination at a time. The report period can be for an entire fiscal year or for one period. Accounting periods are 1 through 12, corresponding with the fiscal months of the year, where July = 1; June = 12.
Chart of Accounts
The Chart of Accounts is a listing of all account numbers and names utilized by NDSU within PeopleSoft.
The Department List is a listing of all department numbers and names utilized by NDSU within PeopleSoft.
Funding Summary Report
The Funding Summary Report shows information related to funding and budgeted amounts for all positions in a department. The report can be used to proof funding sources and budgets that are currently set up to be used for employees. This report will show the same information as the Department Budget Table without having to go into each individual DBT.
Gross and Fringe Report
The Gross & Fringe Report can be used to view the distribution of salary data to verify wages, deductions and taxes paid to employees and the funding sources that were charged. Retroactive distributions will appear on the report during the pay period they were processed. The Gross & Fringe Report can be run for multiple pay periods at one time with previous pay periods always available and the current pay period available the day before payday. The Gross & Fringe Report can be run for a specific funding source but not a specific employee.
Local Fund Annual Budgeting Guidelines
The Local Fund Annual Budgeting Guidelines provide detailed information regarding various items to consider when budgeting local funds for the next fiscal year.
Payroll Account Codes Quick Reference
|511002||Benefited Salary - Regular||R||Use for all Benefited employees that are not considered faculty|
|511005||Staff Overload||S||Use for overload for group indicated above|
|512005||Salary - Other||O||Other salary payments including: student assistants, temporary part-time staff, Federal Work Study Program, employee awards, terminate/leave pay, and sick leave payments. For NDSU, use for all time slip employees not employed by Ag or Forest Service|
|513005||Temp Salaries - Non Benefited||T||Use for all temporary full-time or part-time staff and faculty that are not entitled to benefits. For NDSU this includes Part-time Academic Staff. Also use for time slip employees employed by Ag or Forest Service|
|514005||Overtime||V||Use for overtime (all employees)|
|515005||Salary - Faculty||F||Use for personnel employed in a faculty role|
|515015||Salary - Non-Teaching Faculty - Extension Service||E||Use for 2000 band employees in the Extension Service|
|515010||Faculty Overload||P||Use for overload for 2000 band employees|
|517005||Salaries - Graduate Assistants||G||Use for graduate students|
More details regarding combination codes can be found in the HRMS Users Guide.
Web-Based Budgeting Departmental User Manual
The Web-Based Budgeting Departmental User Manual provides detail on the screens, fields and reporting that departmental users will have access to within PeopleSoft Budgeting. It includes step by step instructions for the user to take to enter, change and submit the operating budgets being requested for the next fiscal year.