Hall Closing Information
Spring 2026 End-of-Year Checkout Procedures
Preparing to Check Out
Cleaning Supplies: Cleaning supplies and equipment (vacuums, mops, brooms, rags, etc.) are available for your use. Check with hall staff for the location. Return supplies promptly after using them so others may use them.
Mail: You will leave your forwarding address with the RA staff during checkout. All first-class mail is forwarded by hall staff for one year. Magazines are forwarded for 60 days. Inform all mail sources (e.g. credit card companies, magazine subscriptions, etc.) of your new address. DO NOT contact USPS to arrange for the forwarding of your mail. Use Campus Connection to update your mailing address with NDSU – this will be the default address used by the University, so make sure it is accurate.
Bikes & Motorized Scooters: Don’t forget your bike or scooter! Personal bicycles or motorized scooters not removed from the NDSU campus will result in your property being tagged and impounded with a $20 impound fee.
24-Hour Quiet Hours: Friday, May 8, at 10 pm through Friday, May 15, at 6 pm. No warnings will be given during this time.
Dining Center Items: Please return any Dining Center items to the designated box near your hall office. This includes dishes, silverware, cups, salt/pepper shakers, etc.
Rental Lofts, Microwaves & Refrigerators: Rented metal lofts, defrosted refrigerators, and microwaves can be left in your room and will be picked up by CSI after your departure. Clean your microwave and fridge to avoid fees.
Donate, Don't Dispose
Gently-Used Items: Donate your gently-used clothes, shoes, purses, linens, towels, fans, housewares, blankets, sporting goods, and more! Donations will be collected from May 8-17, 2026. The donation containers will be located at:
- Albrecht Blvd. & 15th Ave. Between Sevrinson & Thompson
- Reed/Johnson and Weible Loop
Non-Perishable Food Items: Place UNOPENED, non-expired food in the designated container near your hall office so items can be donated to the NDSU Good Herds Food Pantry.
Bison Threads Clothing Drive: If you no longer want or need your Bison gear, consider donating your gently-used items to help pass on the Bison spirit to fellow NDSU students in need. Donation locations: Student Government Office (Memorial Union), Residence Life Office (West Bison Court), and ACE Tutoring (lower level of West Dining Center).
Scheduling Your Checkout + Checkout Process
- Each resident is responsible for checking out of their room. Third-party checkouts are not allowed.
- There are two checkout methods that your Hall Director may choose from - traditional (signing up) or service desk (stopping by the front desk). Check with a staff member, such as a RA or your Hall Director for details.
- It is your responsibility to arrange the checkout time. Please see your RA if you have questions.
- Checkouts take approximately 20-30 minutes.
- If you are required to sign up for a checkout time. You must reserve a checkout time at least 24 hours in advance.
- Failure to check out with an RA will result in a $50.00 improper checkout charge, plus any damages or cleaning fees.
Return your room to its original condition.
- All trash must be taken to the outside dumpsters by residents. Trash rooms on the floors will be closed starting May 8 at 3 pm.
- Work with a buddy to unbunk your beds or lower them to the lowest level. If you rented your loft, you may leave it lofted.
- Move furnishings to their original locations.
- Thoroughly clean drawers, desks, radiators, window sills, shelves, waste baskets, windows, and mirrors.
- Sweep and mop (or vacuum) your room.
- Wipe down all surfaces. This includes countertops, mirrors, windows, baseboards, shelves, drawers, etc.
- Close all windows/drapes/blinds.
The RA will check your room using the Room Condition Form (RCF) you completed when you moved in. You will be assessed for damages beyond normal wear and tear and for any damages not accounted for on your RCF.
Return room/mail keys to RA. You will be charged if not returned at checkout.