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Pre-Deployment Information

Future Enrollment Information

Students serving in the National Guard and Reserve are encouraged to notify NDSU when they are called to active duty. Please contact Military & Veterans Certification, 112 Morrill Hall (701-231-7985 or 1-800-608-NDSU) prior to leaving campus. The following information is provided to assist students when activated.

Withdrawal Options

Students who need to withdraw from classes due to military deployment/activation may do so by submitting the Withdrawal to Zero Credits Form to NDSU One Stop. Forms will be processed according to published dates and deadlines for the semester. Students who wish to receive a 100% refund are required to submit a copy of their activation orders, along with a request for refund, to the Military and Veterans Services office, 112 Morrill Hall. 

Please note that receiving a refund from NDSU on tuition and fees may result in a repayment to the Department of Veterans Affairs for any education benefits received during that time.

Other options may exist, such as dropping select courses or requesting grades of incomplete. These options are subject to university academic policy; exceptions may be considered with the submission of activation orders.  Questions should be directed to the Military and Veterans Certification office at 701-231-7985.

The NDSU faculty is encouraged to provide a reasonable accommodation to students who have been called to active duty for completing their semester course work. The State Board of Higher Education Policy 510: Rights of Students Called to Active Military Service was approved November 2002.

Graduate students are also encouraged to contact the Graduate School before leaving campus for information on leave of absence procedures for their degree program.

Residence Life

Students who live in the residence halls or university apartments should contact the Residence Life Office (701-231-7557 or 1-800-572-8840) to coordinate the withdrawal process. If after 5:00 p.m., please contact the hall staff or any complex manager for assistance.

Students in the residence halls will be refunded all remaining room and board costs. This amount is prorated using the daily rate for housing and dining. The intent is to accommodate these students and they will only pay for the time they were living in the halls and eating at the dining centers.

National Guard & Reserve students with families living in the university student apartments are asked to notify the Residence Life Office that they have been activated. If the family wishes, they may remain in the University apartment.

In order to forward mail, the Residence Life Office would like the student to leave a forwarding address (a family member, parent, and guardian).

Financial Aid

Any financial aid questions regarding loan deferment, satisfactory progress, etc. may be directed to the NDSU One Stop (701-231-6200 or 1-866-924-8969)

Montgomery G.I. Bill

Students receiving the Montgomery G.I. Bill should notify the U.S. Treasury (1-888-442-4551) of their permanent address to avoid checks being returned to the U.S. Treasury. The U.S. Treasury will not forward these checks. Also, any correspondence from the VA will be sent to this permanent address. Please notify your Power of Attorney representative to respond to any correspondence from the VA.


Up to one month after the date of the activation orders, you may request for withdrawn class(es) a 100% refund for the textbook(s) purchased at the NDSU Bookstore. A copy of the activation orders or verification from Military & Veterans Certification will be required. For ease of processing, students should bring a receipt to the NDSU Bookstore.

Parking Permits

To receive a full refund for the current Semester, return the parking permit to Parking Office, located at 1801 15th Ave. N. on the NDSU campus.

Forwarding Address

Students should verify a permanent address on-line through Campus Connection, or by contacting NDSU One Stop.


Students who wish to keep their NDSU e-mail account active must notify Military & Veterans Certification. Students are responsible to follow NDSU computing policies and procedures. 

Check List

  •  Withdraw through NDSU One Stop
  • Permanent Address, verified 
  • One copy of activation orders to NDSU Fax numbers: NDSU One Stop (701-231-8297) or Military & Veterans Certification (701-231-8959)
  • Residence Life, if appropriate (Students living in the residence halls/apartments must contact their hall RA prior to withdrawing and complete checkout) 
  • Financial Aid, if appropriate
  • Graduate students contact Graduate School
  • G.I. Bill, permanent address verified
  • NDSU Bookstore, if appropriate
  • Request to Retain NDSU E-mail account through Military & Veterans Certification (must provide a copy of orders)
  • Parking permit refund

Print Check List

Other Questions about Deployment? ...please contact Military and Veterans Certification Office at 701-231-7985

112 Morrill Hall
701-231-7985 (local)
800-608-6378 (toll free)
701-231-8959 (fax)

Military & Veterans Certification
Office of Registration & Records
NDSU Dept. 2801, P.O. Box 6050
Fargo, ND 58108-6050, VA Certifying Official

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Military and Veterans Certification
Phone: +1 (701) 231-7985 / Toll Free: +1 (800) 608-6378 / Fax: (701) 231-8959
Campus address: Ceres Hall 211
Physical/delivery address: 1301 Administration Ave., Fargo, ND 58102
Mailing address: NDSU Dept. 2801 / P.O. Box 6050 / Fargo, ND 58108-6050
Page manager: Office of Registration and Records

Last Updated: Tuesday, July 25, 2023 1:49:49 PM
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