Accounting/College Forms

Request to Purchase: Purchase request for supplies (office supplies including software, research supplies); events (internal and/or external catering, event supplies, brochures); memberships and subscriptions; Print & Copy (brochures, business cards, paper, signs); Bookstore purchases. At the drop-down menu, select how purchase will be made (Accounting Portfolio 3, Self, or Department P-Card). Form is not used for travel, refer to Travel Authorization – Out-of-Sate and In-State.

Request to Purchase

Multiple Vendors/Purchasers Form: The Multiple Vendor & Purchaser Forms are used when requesting multiple orders being purchased by one or more person (i.e. Accounting Portfolio 3, Self/Requestor, Dept w/Dept P-Card, PSCI Dept). Complete forms and attach to the Request to Purchase.

Multiple Vendor & Purchaser (Portfolio)
Multiple Vendor & Purchaser (Self)
Multiple Vendor & Purchaser (Dept PCard)
Multiple Vendor & Purchaser (PSCI)

Design & Sign Order Form: Form used for Design & Sign projects. Submit form to ndsu.designandsign@ndsu.edu or Memorial Union. Submit a copy of the form along with receipt after project has been completed via Request to Pay Invoice.

Design & Sign Order Form

Travel Authorization – Out-of-State and In-State: Travel request prior to making travel arrangements (form required by the Accounting Office). An approved form is required for travel reimbursement (i.e. airfare, registration, lodging, per-diem, misc. travel expenses). A copy will be retained by the HHS Business Center once the form has been approved by all signees. This form should also be used for in-state travel.

A Travel-Purchase Reimbursement Request Form is no longer required to be reimbursed for travel expenses. The employee or student is responsible for submitting a reimbursement request to Accounting Service Center Portfolio 3 (ndsu.acct.asc.port3@ndsu.edu), after the Travel Authorization Form is fully approved and executed. The following must be included on the request:

Approved Travel Authorization-Out-of-State Form
Cover Sheet – Travel Expense
Conference agenda or link to conference page
Receipts (i.e. airfare, registration, lodging, misc. travel expenses, etc.)
Travel – Student Payment (students only)

OOS Travel Authorization

Cover Sheet – Travel Expense

Travel – Student Payment

Purchase Reimbursement Request: Reimbursement request for purchase made (i.e. office supplies, items for an event, research supplies, etc.). This form is not used for travel reimbursements, refer to Travel Authorization – Out-of-State and In-State.

Purchase Reimbursement Request

Request to Pay Invoice: Request to pay an invoice received from a vendor/supplier; order form along with receipt of purchase from on-campus vendors (Print & Copy, Design & Sign, etc.); approved Contracted Service Agreement (do not include W-9).

Pay Invoice Request

Additional Pay Request: Form used to pay staff overload, faculty overload, special projects, IRI (interim responsibility increase), other pay, or summer salary.

Additional Pay Request

Request to Hire (Hourly Staff): Form used to post and hire for a student or temp hourly position.

Request to Hire Form

Request for Summer Salary: Form used for employees on a 9-, 10- or 11-month position who will be working during summer months (May 16 to August 15). Due date for the May 16-June 30 pay period is May 1. Due date for the July 1-August 15 pay period is June 26.

Request for Summer Salary Form