Accounting/College Forms

Request to Purchase: Purchase request for supplies (office supplies including software, research supplies); events (internal and/or external catering, event supplies, brochures); memberships and subscriptions; Print & Copy (brochures, business cards, paper, signs); Bookstore purchases. At the drop-down menu, select how purchase will be made (Accounting Portfolio 3, Self, or Department P-Card). Form is not used for travel, refer to Travel Authorization – Out-of-Sate and In-State.

Request to Purchase

Multiple Vendors/Purchasers Form: The Multiple Vendor & Purchaser Forms are used when requesting multiple orders being purchased by one or more person (i.e. Accounting Portfolio 3, Self/Requestor, Dept w/Dept P-Card, PSCI Dept). Complete forms and attach to the Request to Purchase.

Multiple Vendor & Purchaser (Portfolio)
Multiple Vendor & Purchaser (Self)
Multiple Vendor & Purchaser (Dept PCard)
Multiple Vendor & Purchaser (PSCI)

Design & Sign Order Form: Form used for Design & Sign projects. Submit form to ndsu.designandsign@ndsu.edu or Memorial Union. Submit a copy of the form along with receipt after project has been completed via Request to Pay Invoice.

Design & Sign Order Form

Graduate Assistant Tuition Waiver Request: Graduate students on a current assistantship who have met the maximum tuition waiver limit covered by the College of HHS, may request an exception. Request must be approved by the student’s advisor, leader of the academic unit that houses the graduate program, and the Dean of the College of HHS. An additional form may be required by the Graduate School.

Graduate Assistant Tuition Waiver Request Form

Travel Authorization – Out-of-State and In-State: Travel request prior to making travel arrangements (form required by the Accounting Office). An approved form is required for travel reimbursement (i.e. airfare, registration, lodging, per-diem, misc. travel expenses). A copy will be retained by the HHS Business Center once the form has been approved by all signees. This form should also be used for in-state travel.

A Travel-Purchase Reimbursement Request Form is no longer required to be reimbursed for travel expenses. The employee or student is responsible for submitting a reimbursement request to Accounting Service Center Portfolio 3 (ndsu.acct.asc.port3@ndsu.edu), after the Travel Authorization Form is fully approved and executed. The following must be included on the request:

Approved Travel Authorization-Out-of-State Form
Cover Sheet – Travel Expense
Conference agenda or link to conference page
Receipts (i.e. airfare, registration, lodging, misc. travel expenses, etc.)
Travel – Student Payment (students only)

OOS Travel Authorization

Cover Sheet – Travel Expense

Travel – Student Payment

Purchase Reimbursement Request: Reimbursement request for purchase made (i.e. office supplies, items for an event, research supplies, etc.). This form is not used for travel reimbursements, refer to Travel Authorization – Out-of-State and In-State.

Purchase Reimbursement Request

Request to Pay Invoice: Request to pay an invoice received from a vendor/supplier; order form along with receipt of purchase from on-campus vendors (Print & Copy, Design & Sign, etc.); approved Contracted Service Agreement (do not include W-9).

Pay Invoice Request

Additional Pay Request: Form used to pay staff overload, faculty overload, special projects, IRI (interim responsibility increase), other pay, or summer salary.

Additional Pay Request

Request to Hire (Hourly Staff): hiring new or existing hourly student or temp staff.

Request to Hire Form

PTA Request: hiring new or existing part-time temporary lecturer position.

PTA Request Form