Business Center Deadlines

CHHS Business Center Deadline Dates FY26 Calendar

Important Deadlines
  • Grant Final Expense Planning: PI/Grant Project Coordinator and Business Coordinator to meet 60 days prior to award ending to make changes on direct costs and finalizing grant award.
  • Travel Reimbursement: Employee must submit travel expense within 30 days of travel.
  • Purchase Reimbursement: Reimbursement form must be submitted within 30 days after the date of purchase.
  • Correcting Incurred Expenses: Request changes within 30 Days of expense made, to update funding on
  • Non-benefited Employee Increase in Pay, Funding, Hours, Misc. Changes: Same as Funding Change Deadline (refer to calendar).
  • Request to Pay Employee – Additional/Grant Pay: Same as Funding Change Deadline (refer to calendar).

Deadlines document

2025

Date Description
July
Jul 1 PTA list for Fall 2025 due (end of business day)
July 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of August 16
July 21 Funding Change with an effective date of August 1
August
Aug 1 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of September 1
Aug 4 Funding Change with an effective date of August 16
Aug 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of September 16
Aug 18 Funding Change with an effective date of September 1
Aug 31 Last day to submit Retros for grants to be payroll cerƟfied for Summer 2025
September
Sep 2 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of October 1
Sep 2 Funding Change with an effective date of September 16
Sep 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of October 16
Sep 15 Graduate Assistantship new hire working 20 hours per week. Start date must be October 16th in order to meet Fall 2025 tuition wavier qualification
Sep 24 Funding Change with an effective date of October 1
October
Oct 1 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of November 1
Oct 2 Funding Change with an effective date of October 16
Oct 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of November 16
Oct 24 Funding Change with an effective date of November 1
November
Nov 3 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of December 1
Nov 3 Funding Change with an effective date of November 16
Nov 14 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of December 16
Nov 24 Funding Change with an effective date of December 1
December
Dec 1 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of January 1
Dec 3 Funding Change with an effective date of December 16
Dec 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of January 16
Dec 22 Funding Change with an effective date of January 1
Dec 31 Retros for all funding sources for Fall 2025 payroll. A Funding Change will be processed for the 12/16/25-12/31/25 pay period.

2026

Date Description
January
Jan 2 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of February 1
Jan 5 Funding Change with an effective date of January 16
Jan 15 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of February 16
Jan 22 Funding Change with an effective date of February 1
Jan 31 Last day to submit Retros for grants to be payroll certified for Fall 2025
February
Feb 2 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of March 1
Feb 5 Funding Change with an effective date of February 16
Feb 16 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of March 16
Feb 16 Graduate Assistantship new hire working 20 hours per week. Start date must be March 16 in order to meet Spring 2026 tuition wavier qualification
Feb 23 Funding Change with an effective date of March 1
March
Mar 2 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of April 1
Mar 5 Funding Change with an effective date of March 16
Mar 16 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of April 16
Mar 23 Funding Change with an effective date of April 1
April
Apr 1 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of May 1
Apr 6 Funding Change with an effective date of April 16
Apr 16 New Hires (Temp Hourly, Grad Assistants, Student Hourly) with a start date of May 16
Apr 16 Graduate Assistantship new hire working 20 hours per week for Summer. Start date must be May 16th in order to meet tuition wavier qualification. Student must work from 5/16/25-8/15/25 (per college policy). No partial waiver will be provided if GA terminates position prior to 8/15.
Apr 23 Funding Change with an effective date of May 1
May
May 1 New Hires (Temp Hourly, Grad Assistants, Student Hourly) with a start date of June 1
May 1 Contracts for current Graduate Assistantships working full-time for Summer. Student must work at least 20 hours per week from 5/16/25-8/15/25 (per college policy). No partial waiver will be provided if GA terminates position prior to 8/15.
May 6 Funding Change with an effective date of May 16
May 15 Request to Purchase for department funding (i.e. professional development, office supply, printing, etc.)
May 15 New Hires (Temp Hourly, Grad Assistants, Student Hourly) with a start date of June 16
May 22 Funding Change with an effective date of June 1
May 31 Retros for all funding sources for Spring 2026 payroll. A Funding Change will be processed for the 5/16/26-5/31/26 pay period.
June
**All items purchased must be received by June 30 in order to be charged on FY26 funding (all funding source).
Jun 1 Final deadline to submit Retros for FY26 on all funding sources. Retros received after 6/1/26 will be processed but approval from all levels is not guaranteed. Department local funding will be expensed as default funding source
Jun 1 Final deadline to request changes to update funding source on purchases/reimbursements that have posted to Finance.
Jun 1 New Hires (PTA, Temp Hourly, Grad Assistants, Student Hourly) with a start date of July 1
Jun 5 Funding Change with an effective date of June 16
Jun 15 Request to Reimburse for department funding (i.e. professional development, office supply, printing, etc.).
**If travel concludes after 6/15, request must be submitted no later than July 1 (notify Business Coordinator).
Jun 15 New Hires (Temp Hourly, Grad Assistants, Student Hourly) with a start date of July 16

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