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Registration and Records is the primary room scheduler for course scheduling and event reservations within classrooms.

A comprehensive course and event classroom scheduling procedural document has been developed. This document includes:

  • Guiding principles and priorities for scheduling classes and classrooms
  • An overview of the scheduling process
  • Scheduling process and regulations for classroom events

Classroom Reservations

Course Scheduling

Registration & Records utilizes a room scheduling software to ensure the optimization of classroom usage.  In determining assignments, the following goals are taken into consideration:

  • Maximize seat fill percentage (room types & room size)
  • Evenly schedule courses throughout the day/week
  • Instructional needs
  • Location preferences

Academic departments will have the opportunity to provide course location edits for an upcoming term. If a non-specialized classroom is needed, the classroom assignment will be automated during the optimization process. Instructors should log into Campus Connection each term to confirm their classroom location.

Schedule Edit Deadlines
Summer/FallCompleted by March 1
SpringCompleted by October 1

For questions or more information about course scheduling in a classroom or computer cluster, please contact:

Kim Miller, 701-231-7986, 

Event Reservations

After the academic schedule is in place, classrooms and computer clusters are available for event reservations. Examples of event reservations include:

  • Student organizational meetings
  • Guest speakers
  • Graduate student final defense
  • Supplementary classroom computer cluster

Reservations must be submitted to Registration and Records at least 24 hours in advance. Reservations are typically processed within 2 business days, but may be longer during busy times.  In rare occasions, last-minute reservations for the same day will be considered, but will not be considered nor processed after 2 p.m.

Processing of event reservations will begin each semester following the timeline below. 

Summer/FallMarch 15
SpringOctober 15

It is the responsibility of the requester to comply with and complete all relevant procedures:

In addition to the classroom reservation form with Registration and Records, entities must complete a Facilities Use Agreement for Facilities Management 5 business days in advance if any of the following exist:

  • An NDSU student organization plans to hold an event/meeting in an NDSU facility
  • The event will require food service or food from an outside vendor/source
  • The event will involve non-NDSU entities or persons in attendance

Campus Departments: Facilities Use Agreement (See COVID-19 Guidelines)
Student Organizations:Facilities Use Agreement(Note: you must be logged into myNDSU to access the form)

For questions about reserving a classroom or computer lab, please contact:

Registration and Records, 701-231-7981

Contacts for non-classroom & Downtown reservations:

Student Focused. Land Grant. Research University.

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Office of Registration and Records
Phone: +1 (701) 231-7981 / Toll Free: +1 (800) 608-6378 / Fax: (701) 231-8959
Campus address: Ceres Hall 110
Physical/delivery address: 1301 Administration Ave., Fargo, ND 58102
Mailing address: NDSU Dept. 2801 / P.O. Box 6050 / Fargo, ND 58108-6050
Page manager: Office of Registration and Records

Last Updated: Monday, April 12, 2021 11:39:47 AM
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