North Dakota State University

Registration and Records is the primary room scheduler for course scheduling and event reservations within classrooms.

Registration & Records utilizes a room scheduling software to ensure the optimization of classroom usage.  In determining assignments, the following goals are taken into consideration:

• Maximize seat fill percentage (room types & room size)
• Evenly schedule courses throughout the day/week
• Instructional needs
• Location preferences

Academic departments will have the opportunity to provide course location edits for an upcoming term. If a non-specialized classroom is needed, the classroom assignment will be automated during the optimization process. Instructors should log into Campus Connection each term to confirm their classroom location.

Schedule Edit Deadlines

For questions or more information about course scheduling in a classroom or computer cluster, please contact:

Kim Miller, 701-231-7986, kimberly.miller@ndsu.edu 

After the academic schedule is in place, classrooms and computer clusters are available for event reservations. Examples of event reservations include:

• Student organizational meetings
• Guest speakers
• Graduate student final defense
• Supplementary classroom computer cluster

Reservations must be submitted to Registration and Records at least 24 hours in advance. Reservations are typically processed within 2 business days, but may be longer during busy times.  In rare occasions, last-minute reservations for the same day will be considered, but will not be considered nor processed after 2 p.m.

Processing of event reservations will begin each semester following the timeline below. 

It is the responsibility of the requester to comply with and complete all relevant procedures:

In addition to the classroom reservation form with Registration and Records, entities must complete a Facilities Use Agreement for Facilities Management 5 business days in advance if any of the following exist:

• An NDSU student organization plans to hold an event/meeting in an NDSU facility
• The event will require food service or food from an outside vendor/source
• The event will involve non-NDSU entities or persons in attendance

Campus Departments: Facilities Use Agreement (See COVID-19 Guidelines)
Student Organizations:Facilities Use Agreement (Note: you must be logged into myNDSU to access the form)

• Facilities Use Guidelines

Instructions

• Instructions for Determining Room Availability
• Instructions for Online Request Form

Reservation Forms

• Reservation Request Form
• Barry Hall Space Request Form

Support

• ITS Computer Lab & Classroom Technology Support

HILL Building

• HILL Building Space Guide
• Additional HILL Building Information

For questions about reserving a classroom or computer lab, please contact:

Elizabeth Johnson, 701-231-7733, Elizabeth.T.Johnson@ndsu.edu

Contacts for non-classroom & Downtown reservations:

• Memorial Union Reservation Requests
• Division of Fine Arts Performance Facilities
• Renaissance Hall: 701-231-8818 (Tammy Erdmann) or 701-231-6151 (Kelly Todd)
• Barry Hall: 701-231-5853 (Deb Knapper)
• Sanford Health Athletic Complex: 701-231-6378
• Benson Bunker Fieldhouse: 701-231-8869 *(for non-classroom use of facility)