Before you leave your host school, make sure your host university sends your transcripts directly to the Office of International Student and Study Abroad Services. It must be sent to our office directly by either email or mail.

EMAIL: Request to have your host school or provider send an official electronic copy to ndsu.studyabroad@ndsu.edu.

MAIL: If you are sending by mail, please be sure to use the correct address below for the type of carrier used to send it or it will not arrive. Our theory is that they disappear into a black hole because none ever surface at a later date.

If they are sending it by EXPRESS MAIL:

International Student and Study Abroad Services
Attn: Sam Elinson
1401 Administration Ave MU 116
Fargo, ND 58102

If they are sending it by REGULAR MAIL:

International Student and Study Abroad Services
Attn: Sam Elinson
PO Box 6050, Dept 2843
Fargo, ND 58108

If there are classes that you did not have approved for equivalency before you left or while abroad, you can still get them approved

1. Host University/Program Provider: 1 -2 months

• Emails transcript to NDSU Study Abroad Service (ndsu.studyabroad@ndsu.edu)
• Substitute/Waive a Course Forms can still be submitted

2. Study Abroad: 1 week

• Uploads the transcript from abroad to your online study abroad portal and emails a notification to student
• Sends transcript to Registration and Records

3. Registration and Records: 1-2 months

• Updates NDSU transcript to show P and 0 credits for term abroad
• Posts number of credits from abroad to Transfer Credit section of NDSU transcript
• Processes approved course substitutions

By default, courses listed on your transcript from abroad will return to NDSU as general credits. If you did not submit a substitution form before your transcript from abroad was received and processed, you can still request that the courses replace courses at NDSU later. The process depends on what you want to use your classes abroad to replace.

• Courses for your major or minor: Submit the Substitute/Waive a Course Form directly to Registration and Records.

• Courses for general education requirements: You can complete the Appeal General Education Requirements form (complete form online or

  PDF version) found on the one stop website by November 15 for approval during fall semester and April 15 for approval during spring semester. Several options apply:

  • 3 credits of UNIV 492, when completed successfully and transferred back to NDSU, will qualify for either Cultural Diversity or Global Perspectives credit. Check the box for "Study Abroad Students—Cultural Diversity or Global Perspectives" and select which of the two requirements you would like fulfilled.
  • 6+ credits of UNIV 492, when completed successfully and transferred back to NDSU, will qualify for both Cultural Diversity and Global Perspectives credit. Check the box for "Study Abroad Students—Cultural Diversity or Global Perspectives".
  • For other courses and/or general education requirements, you must explain concisely how the proposed course will fit into the general education category description from the Undergraduate Bulletin. Check the box "Substitution of a course into a general education category" and complete the requirements listed on the form.

Both of these forms are available on the OneStop page at

www.ndsu.edu/onestop/forms/.

If you choose to study abroad your last semester at NDSU, it could delay your graduation due to the 3–4 month timeframe for your transcript from abroad to arrive and be processed by Registration and Records. Please contact Registration and Records and discuss your plans. You may still be able to walk with your graduating class in May and wait to receive your final transcript and diploma in August.