Impacted Departments Form
Procedures for accelerated programs of study

Approved by UCC, December 2021

  1. Follow all credit requirements as discussed in the following resources:
  2. Submission of combined bachelors/masters will be submitted as a Program Change in Course Leaf. You will be adding a new pathway to the existing Bachelors Plan.
  3. For proposed 4+1 programs involving multiple academic units (including inter-institutional collaborations), proposal should be initiated by the bachelor’s program with supporting documents from the master’s program.
  4. Submit a complete plan of study that accounts for all credits expected by enrolled students. IMPORTANT: This is to ensure students will adequately receive all eligible financial aid opportunities available to them.
  5. Provide a detailed description of terminal project expectation for candidates.
    • Thesis (Plan A)
    • Non-thesis project (Plan B)
    • Coursework only (Plan C)
  6. Justification Section in Course Leaf:
    • Include a labor market report initiated by Jeff Boyer, Director of Assessment & Accreditation.
    • Describe the need for this new pathway, benefits to candidates, benefits to programs, employment opportunities, etc. and any pertinent information supporting the development of this pathway option.
    • Also include a plan and description for program(s) to promote this new pathway to students (recruitment plans).


  1. If modifications to the existing standalone master’s program are anticipated as a result of a new 4+1 plan of study, departments need to consider submitting a new pathway proposal and plan for the existing master’s program. For example, if a non-thesis route is planned for the 4+1 plan of study and one does not currently exist within the masters, a non-thesis plan of study (Plan C) needs to be submitted as a master’s program change as well.
  2. Workflow in Course Leaf for the addition of a 4+1 will route through the Graduate Council for review, even if initiated at the bachelor’s level.

Developing and Submitting Accelerated Programs - January 2022

Cross-listing of courses

Approved by Academic Affairs Committee on 2/1/2006
Approved by NDSU University Senate on 2/13/2006

I. Definition: A cross-listed course is the same course cataloged under two or more prefixes.

II. Considerations for Cross-Listing:

  1. A cross-listed course provides students with a choice of relevant prefixes under which to take a course.

  2. It provides faculty an opportunity to collaborate across disciplinary lines, and it may benefit departments and programs through the sharing of resources.

  3. Cross-listing should only be considered when two or more departments wish to collaborate on the offering of a course with significant cross-disciplinary content.

  4. Cross listing should not be used as a tool for resolving differences or opposition between or among departments over their respective offerings or over similar courses.

III. Guidelines for Cross-Listed Courses:

  1. Student Registration: Students may only earn credit for the same course under one prefix. If the course is repeatable for credit, students may only retake the course under the same prefix as the previous attempt. Students may sign up under any prefix of a cross-listed course (except if it is being repeated for credit), but they may be advised according to academic program requirements (where applicable).

  2. Bulletin/Catalog Listing:

    • Cross-listed courses and proposals must be identical in title, course number, prerequisites, description, outline, classification, units, grading practice, and number of times a course may be taken for credit.

    • Each description should end with: "Cross-listed with [prefix]." The complete bulletin description will be listed under only one prefix, that being that prefix under which the course was initially offered or under the department primarily responsible for the course. Reference to the primary prefix will be made in the bulletin descriptions of all other cross-listed prefixes of the same course. With new cross-listed course proposals, if an originating or primary department is not identified, the description will be listed under the prefix listed first on the course proposal form.

  3. Scheduling Considerations: When two or more departments/programs agree to cross-list a course, they shall:

    • Contact each other every semester to determine if either department wishes to offer the course in the next semester’s schedule.

    • Agree upon the time, day, and location (if applicable) that the cross-listed course is to be offered, and determine the number of seats allotted to each department (prefix). Each department should submit the course under their prefix, according to the agreed upon logistics, along with the rest of their classes to be scheduled in a given term. Each department’s schedule will reflect any offering of the course.

    • Have the option of staffing the course in alternating sequence. They shall choose their own instructor for the course when it is their turn to teach it unless other prior arrangements are agreed upon by both departments.

  4. Course Updates/Proposals/Changes: When two or more departments/programs agree to cross-list a course, they shall:

    • Agree upon any proposed changes in the course title, course number, prerequisites, description, level, credits, or number of times it may be taken. A joint Course Proposal and Change Form, with approvals from all impacted departments, is to be submitted to the respective college curriculum committee(s) and to Academic Affairs (and Graduate Council if applicable).

    • Notify all other participating departments if contemplating withdrawing from an approved cross-listing arrangement, and before submitting a course deletion to Academic Affairs.

  5. FTE Reporting: All FTEs are credited to the department/program funding the instructor. If a course is team-taught, the participating departments must determine how the FTEs are to be assigned or split.

Guidelines for selective admission programs & restricted courses
  1. Selective Program Review/Approval Process: Undergraduate academic programs of study that are selective in nature have both pre- and professional (degree)-level academic plans set up in Campus Connection. All other programs have only degree plans (i.e., B.S., B.A., B.F.A, etc.). This set-up enables better tracking and counting of students at different plan levels within their intended program of study.

    Plans for current programs to become selective as well as new selective admission program proposals are to be reviewed/approved by the College Curriculum Committees and Academic Affairs Committee.

    • New Selective Program Requests: Proposals for new programs with restrictions should be presented on a Stage II Program Proposal form. After being approved by the Academic Affairs Committee and Graduate Council (if applicable), new programs are presented to Faculty Senate, and to the State Board of Higher Education for final review/approval. (Submitted via CIM)

    • Requests to Restrict Existing Programs: Proposals for requests to make existing programs restricted should be submitted in a memo, with supporting documentation. Program restrictions to existing programs will be presented in the Academic Affairs Committee report to Faculty Senate for informational only.

    Requests for restrictions on both new and existing programs should include the following:

    • rationale for change/restriction

    • pre-professional and professional plan requirements

    • effective date/term for effective change

    • process for transitioning or grand-fathering currently enrolled students

    • application process, including selection criteria

    • program enrollment limits

    • changes in course restrictions as a result

    • plan for notifying the Office of Admission and Customer Account Services (if program fees apply), as well as to any impacted academic departments (i.e.: those whose students minor, double major or take courses as part of their program requirements).

  2. Process to Change Student Plans (from pre- to professional):

    • New and currently enrolled students who declare programs that have professional-level (selective admission) components are placed into the "pre-xxx" plan of the program by either Registration and Records (major changes/reactivations) or the Office of Admission (new undergraduate admits).

    • After program selective admission decisions are made, departments notify Registration and Records of students to move from the pre- into the professional plan of a program. Student lists must include: name, ID number, professional plan, effective term, and adviser name (if change is applicable).

    • Ideally, professional admission decisions will be made prior to the start of registration for a future term. This is especially true if restrictions are to be placed on professional level courses.

    • Students who do not advance into a professional plan of a program, or who are demoted from professional status, will remain in the pre-professional plan unless/until they 1) reapply and achieve professional status, or 2) declare a new program of study. It is expected that advising play a key role in these students' decision making and academic planning.

    • Adviser changes for new plans will take effect for the term associated with professional plan status as indicated by the academic department.

  3. Process for Assessing Program Fees tied to Professional Level Programs:

    • Program fees must be approved by the Provost as well as the State Board of Higher Education. According to SBHE policy, program fees that are restricted to students enrolled in a particular program may be assessed to support programs that have exceptional and critical needs that are not adequately funded through other sources. Program fee revenue must be allocated for the primary benefit of students enrolled in that program.

    • Students are assessed professional program fees (if applicable) beginning in the effective term of professional plan status as indicated to Registration and Records by the department. NOTE: Most programs do not assess fees during the summer.

    • If a late admission decision is made and a program fee is to take effect for a current term, the change must be made within the first three weeks of the regular semester (by third week census date). Otherwise, the professional status will take effect (on the record) the next academic term.

    • Program fees assessed in a given term will be refunded to students only if they request a major change to a new program prior to the third week census date. After this date, fees collected will be retained by the original academic department. They may neither be refunded to students nor transferred to students' new academic departments. Requests for special circumstances and appeals should be directed to Customer Account Services.

Guidelines for Course Restrictions:

Courses with approved restrictions (i.e., program, classification, etc.) as indicated in catalog descriptions are set up in Campus Connection and limit registration to students who met the criteria. NOTE: new and changes to course prerequisites and corequisites are handled on the Course Change Proposal Form in CIM.

  1. New Restricted Course Requests: Requests for new courses with restrictions must be submitted via a course change proposal in CIM to the appropriate College Curriculum Committee and the Academic Affairs Committees. Courses approved at these levels will be placed on a University Senate agenda for approval.

  2. Requests to Restrict Existing Courses: Requests for making existing courses selective must be submitted via a Course Change Proposal form in CIM, to the appropriate College Curriculum and the Academic Affairs Committee. Restriction requests on existing courses will be placed on a University Senate agenda for information only.

    For either of the above requests, if course restrictions are not part of a professional level of a program, a rationale should be provided as to the need for the restriction.

    Once approved at the appropriate levels, courses will be set up in Campus Connection and catalog descriptions with the necessary restrictions by the Office of Registration and Records. If the department does not want these restrictions enforced (but rather published as recommendations), they must clearly indicate this on the via the Course Change Proposal in CIM. Students not in a professional-level plan of a program may only register for restricted courses with department or instructor permission.

Converting clock/contact hours to academic credit
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