Onboarding for Graduate Assistants

Completing Your Online Onboarding

As a graduate assistant at NDSU, you’re considered an employee of the university in addition to your status as a graduate student. Before we can process your employment, you’re required to apply for an assistantship position in our system called Recruiting Solutions (Oracle/PeopleSoft HRMS).  A link will be provide by your hiring department.        

Once your application has been reviewed and approved, you’ll receive an email to accept the job offer which will prompt you to enter your Social Security Number and Birthdate. 

You can access the Activity Guide Manual to assist you with the online onboarding process.

Payroll Process for Your Assistantship

As a new graduate assistant, you are required to complete Section 2 on the mandatory Form I-9 by presenting original identification documents (no pictures, copies or expired documents) to Payroll Services in person no later than the first day of employment.  If Section 2 is not completed by the deadline, your position will be terminated immediately.

A complete list of acceptable documents is available on the last page of the Form I-9.  Payroll Services is located at 1919 N. University Drive, Suite H102. 

For new employees who will be working at one of our off-campus locations, your Form I-9 will be handled locally. Please contact the Human Resources and Payroll office for instructions to complete this process. 

If you have questions regarding the process referenced above, please contact your hiring department.