Page Numbers

Page numbers on landscaped pages must appear in the same position as the portrait pages, which means the page numbers on landscape pages should be on the relative left-hand and rotated 90°. For instructions on formatting page numbers on landscape pages, see the entry in our knowledge base

There are several common causes for this issue on portrait pages.

1. There are line breaks or carriage returns above or below page numbers. You can view formatting marks by clicking the pilcrow icon (¶) in the Paragraph group on the Home tab, or using the hotkey CTRL+SHIFT+8. Remove any extra line breaks or carriage returns in the footer of all sections of the document.
   1. Note that header and footer settings, including page numbers, are not carried over between sections. All disquisitions have at least one section break between the prefatory material and chapters, and your document may have more.
2. Page numbers are double-spaced. To change line spacing, right-click the page number and open its paragraph settings. Page numbers should be single-spaced with no additional spacing before or after.
   1. This issue most commonly occurs when page numbers have been styled incorrectly, usually with the paragraph text style. In these cases, page numbers are often off-center due to the first-line indentation present in this style. Set page numbers to the "NDSU Page Numbers (Portrait) style or manually remove this indentation along with the double-spacing (both can be found under paragraph settings).
3. The "footer from bottom" is not set to 0.75". To change this setting, open the header or footer by double-clicking in the top or bottom margins of the page; the setting can be found in the Header & Footer tab that appears. Alternatively, you can change the setting from the Insert tab -> Header or Footer in the Header & Footer group -> Edit Header or Footer. If your document contains section breaks, this setting will need to be applied to all sections individually.
4. Page margins are not set to 1" on all sides. To change page margins, go to the Layout tab -> Page Setup group -> Margins and set all margins to 1".

Page numbers on landscape pages require manual adjustment. If your landscape page is missing page numbers, or if you have not used our landscape page guide to create your landscape pages, see steps 11-16 of our DQKB entry on creating landscape pages. The steps in this guide should be followed precisely to correctly place page numbers on landscape pages.

As noted in the DQKB entry above, page numbers created for landscape pages can be snapped into their correct position by enabling alignment guides from the Shape Format -> Align menu. With this setting enabled, simply drag the page number until both the vertical and horizontal snap lines appear.

• Style page numbers with "NDSU Page Numbers (Portrait)", or
• Set page numbers to be aligned center and have no first-line indentation (0").

This issue most commonly occurs when page numbers have been styled incorrectly, usually with the paragraph text style. In these cases, page numbers are often off-center due to the first-line indentation present in this style.

Set page numbers to the "NDSU Page Numbers (Portrait)" style or manually set indentation to 0" and the page numbers aligned to center under paragraph settings. (Additionally, ensure page numbers are single-spaced.)

Page numbers on landscape pages require manual adjustment. If your landscape page is missing page numbers, or if you have not used our landscape page guide to create your landscape pages, see steps 11-16 of our DQKB entry on creating landscape pages. The steps in this guide should be followed precisely to correctly place page numbers on landscape pages.

As noted in the DQKB entry above, page numbers created for landscape pages can be snapped into their correct position by enabling alignment guides from the Shape Format -> Align menu. With this setting enabled, simply drag the page number until both the vertical and horizontal snap lines appear.

• Place a section break at the end of the last prefatory page.

The formatting in headings and footers is shared on all pages within a section; therefore, a section break is necessary to separate the formatting for page numbers between the prefatory pages and disquisition body. In our templates, there is a section break after the last prefatory list by default, but this break can sometimes be lost when unneeded prefatory lists are removed.

First, check whether there is an existing section break on your last prefatory page by enabling formatting marks (click the pilcrow (¶) in the Paragraph group on the Home tab, or use hotkey CTRL+SHIFT+8). If a section break is missing, insert a break using these directions for your version of Word.

With a section break in place between the last prefatory page and first chapter page, change the page number settings per our requirements above by either:

1. double-click the footer to open it and right-click the page number, then select Format Page Numbers.
2. following the steps from MS Word Support.

Ensure that both the prefatory pages (before the section break) and the body pages (after the section break) are set correctly.

• Set page numbers to continue from previous section.

This issue often occurs after landscape pages, which utilize section breaks to isolate their unique formatting. Page number sequencing can be set in the Page Number Format dialog box, which can be opened in two ways:

1. double-click the footer to open it, right-click the page number, then select Format Page Numbers, or
2. follow the steps from MS Word Support.

In the Page Number Format dialog box, set the erroneous page number to continue from the previous section (recommended) or manually set its starting number. If you have multiple landscape pages, check your page numbers after each set--you may need to repeat this process for each section.