List of Appendix Tables, Figures, Schemes, Etc.

If you include one or more appendices, and an appendix contains multiple tables, figures, schemes, and other non-text items, then you should create a List of Appendix Tables, Figures, Schemes, etc. Note: if your appendix includes only one item it may not need to be included in a list. See the Appendices for further information.

Contents

Do not combine multiple types of items into the same list. For example, if you use both tables and figures in the appendices of your disquisition, then you must include a List of Appendix Tables and a List of Appendix Figures.

The List of Appendix Tables, List of Appendix Figures, etc. must contain only the items that appear in the appendices of the disquisition. Similarly, do not place entries for the appendix items into the Lists of Tables, Figures, Schemes, etc.

Formatting Requirements

  • Order – The lists of appendix material appear after the List of Tables, Figures, Schemes, etc., and after the List of Abbreviations or Symbols (if included). For more information, see Required Order of Elements. As prefatory material, these page numbers will use lower-case Roman numerals for page numbers.
  • Column headings – Each prefatory list must include two column headings that appear under the major heading and above the entries in the List: the name of the items being listed (like “Table” or “Figure”), and the page numbers on which the items appear (“Page”). The item column must be flush against the left margin, and the “Page” column must be flush against the right margin of the page. Each column heading should be underlined. Do not add “Appendix” to the column headings, as the major heading of the List is sufficiently descriptive. See Figure 5 for an example of these columns and layout.
  • Alignment – Numbers for items must be aligned flush against the left margin, under the descriptor column. Page numbers must be aligned flush with the right margin, under the “Page” column.
  • Justification – To avoid awkward gaps between words in the list, do not justify the alignment.
  • Dot leaders – Use dot leaders to connect the last word of each title with the page number where that item appears.
  • Entries – List entries must be identical to the titles that appear in the text. This includes wording, punctuation, and capitalization. However, when an item title consists of multiple sentences, and the first complete sentence provides a description of the entire item (not just a component), then the entry in the prefatory List can end after the first complete sentence.
    • No label –The label of an item (like “Figure” or “Table”) should not be included in the List entry, though the label must appear in the title of the item where it appears in the disquisition chapter.
    • Long entries – Do not allow entries to extend into the page number column. You might need to force a line break.
    • Subsequent lines – If the title for an entry is longer than one line, indent the subsequent lines to align with the first word of the title. Subsequent lines for an entry should not align with the number for that entry.
  • Numbering – Item numbers that appear in the descriptive column (“Table”, “Figure”, etc.) must be identical to the item numbers that appear in the appendices. For example, if the first figure that appears in the first appendix is named as Figure A1, then the item number for that entry in the List of Appendix Figures must be A1.
    • If you use only one appendix, then non-text items should be numbered sequentially within the appendix and distinguished with the letter “A” that precedes the number (such as A1, A2, A3, and so on). For more information about using non-text item in an appendix, see Appendix/Appendices.
    • If you use multiple appendices, then use letters that correspond with the letter of the appendix where the item appears. For example, the first table that appears in Appendix B would be numbered “Table B1”. For more information about using non-text items in appendices, see Appendix/Appendices.
  • Spacing – Set entries to be single spaced, with one line of space between each entry.
  • Automated lists – Microsoft Word can create automated lists and they are included in the NDSU disquisition templates. If you do use automated lists, make sure that you follow the guidelines that are listed here.

Issue: Prefatory List is Out of Alignment

Requirements:

  • Item numbers should be flush with the left 1" page margin, and page numbers should be flush with the right 1" page margin.
  • Do not include the item label in the entry, such as "table" or "figure".

When you update an automatically generated prefatory list, it may remove some or all of the default formatting, and you must reformat the entries.

First, select the entirety of the list and apply the List of Tables/Figures/Etc Entry style or use the settings in the image below.

Second, remove the item label, such as "table" or "figure"; we recommend using the replace function (CTRL+H) to quickly remove these labels from the list, but ensure that none of your titles include the same word elsewhere in the title before doing so.

Third, place a tab space in front of the entry's title, in order to create a uniform space between the item number column and the title column; be careful not to include additional spaces before the title, or your entries will be out of alignment. If you do not use tab spaces here and have more than nine items, the titles will be misaligned.

Issue: Multi-line Titles Are Not Aligned

Requirements:

  • If an entry is longer than one line of text, subsequent lines should be aligned with the first word in the title, not the item number.

Using the default alignment scheme, entry titles are aligned in the title column at 0.5" (see the previous issue for more information). If any entries in your list are longer than a single line, you can select the entire list and set a hanging indent of 0.5" to force the subsequent lines to align with the first word in the title, as shown below.

In the first image, the first entry has incorrect indentation. When an entry extends across multiple lines, subsequent lines should be aligned with the first word in the entry, not the item number, as shown in the second entry. Use the settings in the second image in your own entries.

Issue: Entries Extend into the Page Number Column

Requirements:

  • Entries should not extend into the page number column.

The page number column is 0.5" from the right page margin (page margins are 1" from the edge of the page). In order to prevent entries from extending into the page number column, select the entire list, then open the paragraph settings and set a right indent of 0.5". Alternatively, you can manually force a line break within the title of the entry, but we do not recommend doing so.

In the first image, the first entry incorrectly extends into the page number column, which is 0.5" from the right page margin. The settings used to set a right indent of 0.5" for the second entry are shown in the second image.

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