List of Tables, Figures, Schemes, Etc.

• Order – The Lists appear after the Table of Contents. The List of Tables always appears before the List of Figures, which appear before the List of Appendix Tables, and so on. For more information, see Required Order of Elements. As prefatory material, these pages will use lower-case Roman numeral for page numbers.
• Column headings – Each prefatory list must include two column headings that appear under the major heading and above the entries in the List: the name of the items being listed (like “Table” or “Figure”), and the page numbers on which the items appear (“Page”). The item column must be flush against the left margin, and the “Page” column must be flush against the right margin of the page. Each column heading should be underlined. See Figure 5 for an example of these columns and layout.
• Alignment – Numbers for items must be aligned flush against the left margin and appear under the descriptive column heading. Page numbers must be aligned flush with the right margin, and appear under the “Page” column heading.
• Justification – To avoid awkward gaps between words, do not justify the alignment.
• Dot leaders – Use dot leaders to connect the last word of each title with the page number where that item appears.
• Entries – List entries must be identical to the titles that appear in the text. This includes wording, punctuation, and capitalization. However, when an item title consists of multiple sentences, and the first complete sentence provides a description of the entire item (not just a component), then the entry in the prefatory List can end after the first complete sentence.
  • No label –The label of an item (like “Figure” or “Table”) should not be included in the List entry, though the label must appear in the title of the item where it appears in the disquisition chapter.
  • Long entries – Do not allow entries to extend into the page number column. You might need to force a line break.
  • Subsequent lines – If the title for an entry is longer than one line, indent the subsequent lines to align with the first word of the title. Subsequent lines for an entry should not align with the number for that entry.
• Numbering – Item numbers that appear in the descriptive column (“Table”, “Figure”, etc.) must be identical to the item numbers that appear in the disquisition chapters. For example, if the first figure that appears in the disquisition chapters is named as Figure 1.1, then the item number for that entry in the List of Figures must be 1.1.
• Spacing – Set entries to be single spaced, with one line of space between each entry.
• Automated lists – Microsoft Word can create automated lists, and automated lists are included in the NDSU disquisition templates. If you use automated lists, make sure that you follow the guidelines that are listed here.

No. Only the first sentence--commonly understood to be the title--of an item needs to be included in its respective list. You can achieve this programmatically by placing the style separator after the first sentence of your captions:

1. Enable formatting marks by clicking the pilcrow icon (¶) or pressing Ctrl+Shift+8.
2. Place your cursor at the end of the first sentence and press Enter to create a line break.
3. Place your cursor back at the end of the first sentence, then press Ctrl+Alt+Enter to insert a style separator. The line break will be removed and be replaced with the style separator (a pilcrow ¶ in a dotted box).
4. Change the style of the text after the first sentence. For example, you could use the Table Note style for the additional text in a table's caption.
5. Adjust line spacing settings as necessary.

For more information on how to use style separators, see this article.

First, if it's simply a formatting issue, try selecting the entire List and applying the List of Tables/Figures/Schemes/Etc. style. If extra dot leaders appear, don't fret yet--you will need to manually insert tabs in front of the first word of each entry before it will look correct.

If things are still cracked, delete your old List, and insert a custom Table of Contents in its place the from the Reference tab -> Table of Contents button -> Custom Table of Contents. In the custom TOC dialog box that appears, enable the option for hyperlinks instead of page numbers, then click the Options button to open an extremely crusty dialog box.

In the Table of Contents Options dialog box, make sure there are numbers only in the entries you want showing up in your List of Stuff. Have only the box for "Styles" enabled, then go through the list and place a "1" in the type of entry you want in your List; for example, for a List of Tables, only "NDSU Table Title" should have a 1 next to it and all other fields would be blank.

Once you have verified everything is good in the Table of Contents Options dialog box, click OK, then click OK in the TOC creation dialog box to make the TOC. You may be asked if you want to replace your TOC--click "No". Then, apply the List of Tables/Figures/Schemes/Etc. style to the list and manually insert a tab before the first word of each entry. (Remove bold if present.)