General Ledger

Department Numbers

The department number identifies the administrative unit responsible for administering the funds. Department numbers consist of four digits within a range of 0000-7999 and are assigned by the Accounting Office to each administrative unit within the University. 

A department number is required for every revenue, expense and transfer financial transaction.  PeopleSoft/Oracle reports, queries, and on-line inquiries can be run to extract revenue, expense and transfer information. 

Department numbers are assigned so that the number ranges are grouped in their divisions and colleges, so the numbers reflect the organizational structure of the university.

NDSU’s department number structure in PeopleSoft/Oracle is as follows:

PeopleSoft Department Numbers
Non-University Departments00000999
Provost and Academic Affairs20002999
Finance and Administration30003999
Research, Creative Activities and Technology Transfer40004499
Information Technology45004599
Equity, Diversity and Global Outreach46004699
Reserved for future47004999
Student Affairs50005999
University Relations60006999

Departments should make sure their department name is properly reflected on the administrative system.   If there are changes to a department or college name, or a restructuring of the organization, please notify the Accounting Office so the administrative system properly reflects those changes.


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