Capital and Repair Account Codes
Codes for Capitalized Costs
682005 - 682115
Capital Assets - Land, Land improvements, infrastructure & improvements, buildings & building improvements
691005 - 691080
Capital Equipment & Capitalized Intangible Assets (Non-Information Technology)
693005 - 693035
Capital Information Technology Equipment & Capital IT Intangible Assets
Repairs or other non-capitalized costs should not be charged to the above account code groups. The non-capitalized account codes in the 682005 – 682115 account code range will be inactivated in the new fiscal year.
Repairs and similar costs should be charged to the repairs account code group. Codes currently indicated as “Repair Services Capitalized” and “Repair Supplies Capitalized” will be inactivated in the new fiscal year. If the costs are truly capitalized improvements, they should be charged to one of the above codes for capitalized costs. If the costs are truly repairs, they should be charged to one of the codes in the repair account code group (591025 – 591105), as shown below:
|591000||Repairs||for budget use only|
|591025||Maintenance Agreements||OK to use|
|591070||Repairs IT||OK to use|
|591095||Repair Services Non-capitalized||OK to use|
|591105||Repair Supplies Non-capitalized||OK to use|
|591090||Repair Services Capitalized||Inactive effective 7/1/2011|
|591100||Repair Supplies Capitalized||Inactive effective 7/1/2011|
Judgment is required to determine whether a cost is a repair or a capital improvement. Maintenance and other costs to maintain an asset in its normal state are considered repairs. Costs to replace an existing asset or asset portion with an improved or superior asset, usually at a cost materially in excess of the replace item, are considered capitalized improvements.
Materiality thresholds also apply. Improvements of less than $5,000 to equipment items should be considered repairs. Improvements of less than $10,000 to buildings, land, or infrastructure items should be considered repairs.
If you have any questions on repairs vs. improvements, contact the Accounting Office.