Content | Navigation |

Accounting Office


Capital and Repair Account Codes

Codes for Capitalized Costs

682005 - 682115
Capital Assets - Land, Land improvements, infrastructure & improvements, buildings & building improvements

691005 - 691080
Capital Equipment & Capitalized Intangible Assets (Non-Information Technology)

693005 - 693035
Capital Information Technology Equipment & Capital IT Intangible Assets
Repairs or other non-capitalized costs should not be charged to the above account code groups. The non-capitalized account codes in the 682005 – 682115 account code range will be inactivated in the new fiscal year.

Repairs and similar costs should be charged to the repairs account code group. Codes currently indicated as “Repair Services Capitalized” and “Repair Supplies Capitalized” will be inactivated in the new fiscal year. If the costs are truly capitalized improvements, they should be charged to one of the above codes for capitalized costs. If the costs are truly repairs, they should be charged to one of the codes in the repair account code group (591025 – 591105), as shown below:

Codes for Repair Costs
AccountAccount DescriptionGuideline
591000Repairsfor budget use only
591025Maintenance AgreementsOK to use
591070Repairs ITOK to use
591095Repair Services Non-capitalizedOK to use
591105Repair Supplies Non-capitalized OK to use
591090Repair Services CapitalizedInactive effective 7/1/2011
591100Repair Supplies CapitalizedInactive effective 7/1/2011

Judgment is required to determine whether a cost is a repair or a capital improvement. Maintenance and other costs to maintain an asset in its normal state are considered repairs. Costs to replace an existing asset or asset portion with an improved or superior asset, usually at a cost materially in excess of the replace item, are considered capitalized improvements.
Materiality thresholds also apply. Improvements of less than $5,000 to equipment items should be considered repairs. Improvements of less than $10,000 to buildings, land, or infrastructure items should be considered repairs.
If you have any questions on repairs vs. improvements, contact the Accounting Office.

Student Focused. Land Grant. Research University.

Follow NDSU
  • Facebook
  • Twitter
  • RSS
  • Google Maps

North Dakota State University

Phone: +1 (701) 231-7432 / Fax: (701) 231-6194
Campus address: Old Main 11
Physical/delivery address: 1340 Administration Ave, Fargo, ND 58102
Mailing address: NDSU Dept. 3100 / PO Box 6050 / Fargo, ND 58108-6050
Page manager: Accounting

Last Updated: Wednesday, February 17, 2016 3:09:28 PM
Privacy Statement